Administrative Coordinator Web Based Education and E-Learning
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Job Location:
Boston, NH - USA
Monthly Salary:
$ 19 - 27
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
POSITION SUMMARY:
Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for all aspects of office operations including preparation of correspondence maintaining office inventory ordering supplies responding to inquiries triaging and routing calls assisting with new hire processing and other personnel
related items.
Position: Administrative Coordinator
Department: Web - Based Education and E-Learning
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
- Generate proofread and edit correspondence for content and grammatical correctness
- Assist employees and managers with managing the registration process in our Learning Management System (LMS)
- Creating copy and distribute flyers for upcoming classes and lectures
- Assist in maintaining Central calendar
- Assist with coordinating reimbursement requests tracking employees throughout the hospital when needed etc.
- Assists with coordination of departmental program-related activities
- Responds to inquiries triages and routes phone calls to the appropriate individuals as needed.
- Helps to ensure that the department runs smoothly efficiently and professionally on a daily basis.
- Maintains a variety of departmental files
- Monitor and maintain inventory of office supplies and equipment. Call for repairs when equipment malfunctions.
- Assist educators with copying
- Performs a variety of duties related to the maintenance of departmental databases:
Performs data entry develops statistical tables and formats:
- Creates and maintains databases and spreadsheets;
- Provides department with computer generated reports summarizing information
Special Projects Support
- Provide administrative support for special projects.
- Assist in the planning organizing and coordinating departmental meetings or special events including reserving conference rooms sending and tracking invitations
- Procuring food and beverage and ensuring vendor payment. Set up room and equipment (A/V tech conference call if necessary projector etc.).
- Produce and supply materials
- Request IT access for new hires and Travelers
- Assemble orientation packets
- Assist with LMS assignments reports and setting up classes
- Assist with the annual conferences and nurse week activities
- Track continuing education reimbursements for all MNA and SEIU staff and notify individuals when theyve reached their maximum.
- Set-up and track purchase orders.
- Process department invoices for payment.
- Performs a variety of duties related to the logistics of the department
JOB REQUIREMENTS:
- An Associates Degree minimally; a Bachelors Degree is preferred
- Work onsite at the Boston campus Monday - Friday
- Excellent verbal/written English communication skills including excellent grammatical editing and proofreading skills.
- Proficiency with Microsoft Office applications (i.e. MS Word Excel Access PowerPoint Outlook) and web browsers.
- Excellent organizational skills including strong attention to detail and the ability to manage time effectively.
- Ability to work independently and exercise independent judgment
- Effective interpersonal skills to interact appropriately with all levels of staff and management.
- Strong problem solving skills
- Proven ability to work with confidential information
Compensation Range:
$19.95- $27.88This range offers an estimate based on the minimum job qualifications. However our approach to determining base pay is comprehensive and a broad range of factors is considered when making an offer. This includes education experience skills and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs internal equity and addition BMCHS offers generous total compensation that includes but is not limited to benefits (medical dental vision pharmacy) discretionary annual bonuses and merit increases Flexible Spending Accounts 403(b) savings matches paid time off career advancement opportunities and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications or apps job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
Required Experience:
IC
Key Skills
- Organizational skills
- Classroom Experience
- Data Collection
- Microsoft Publisher
- Special Education
- Adult Education
- Microsoft Powerpoint
- Teaching
- Curriculum Development
- Administrative Experience
- Public Speaking
- Writing Skills
About Company
Boston Medical Center (BMC) is a private, not-for-profit, 514-bed, academic medical center located in Boston’s historic South End. The hospital is the primary teaching affiliate for Boston University School of Medicine. BMC emphasizes community-based care, with its mission to provide ... View more
