Executive Assistant (Family Office)

WHO WE ARE

We are PEAK6 a leading investment firm using technology to find a better way of doing things. The companys first tech-based solution was developed in 1997 to optimize options trading and over the past two decades the same formula has been used across a range of industries asset classes and business stages to consistently deliver superior results. Today PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forward-thinking businesses. PEAK6s core brands include PEAK6 Capital Management PEAK6 Strategic Capital Apex Fintech Solutions FOCUS We Insure Evil Geniuses Poker Power Zogo and Bruce Markets.

ABOUT THIS ROLE

We are seeking a highly organized and detail-oriented Executive and Personal Assistant to provide comprehensive support to two Co-Founders & Managing Directors. This role will be responsible for high-level scheduling meeting preparation workflow organization travel and communication coordination. The EA will report work closely with two other personal assistants and the Chief of Staff.

This position requires a proactive problem-solver with exceptional communication skills discretion and a no task too small attitude. The ideal candidate thrives in a fluid work environment balancing multiple priorities with efficiency and professionalism.

This role is 5 days a week in office

Key Responsibilities:

Calendar & Meeting Coordination

• Manage complex business schedules for both principals ensuring efficiency and prioritization.

• Prepare and present a daily schedule and task list in a printed document including pre-meeting preparation materials.

• Draft initial prep materials for external meetings and events

• Track and monitor external communication needs from one principals email inbox in coordination with the Chief of Staff.

• Monitor and filter social media inboxes escalating key items to the Chief of Staff.

Workflow & Task Management

• Organize and maintain principals daily to-do lists tracking action items from meetings.

• Liaise with direct reports and internal stakeholders to ensure timely completion of follow-ups.

• Maintain an up-to-date press and speaking engagement tracker and organize related materials.

• Draft briefing documents for press interviews and speaking engagements.

• Maintain and update business contact information in a forthcoming CRM system.

• Manage vendor information and oversee procurement workflow for business and household related events and projects.

Travel & Event Coordination

• Send a weekly overview of upcoming meetings events and travel itineraries.

• Available for up to 25% travel

• Maintain a travel tracker coordinating with personal assistants and the Chief of Staff.

• Participate in biweekly travel planning meetings to align travel logistics with key business events.

• Coordinate with office facilities teams when principals will be present in any of the companys three offices.

• Assist in event planning for business-related functions (e.g. investor meetings offsites) working with facilities and portfolio company teams.

Communication & Collaboration

• Serve as a key liaison between the principals internal teams and external stakeholders.

• Handle highly confidential information with discretion and professionalism.

• Keep a real-time tracker of meetings and follow-ups accessible to the Chief of Staff personal assistants and principals.

This role is 5 days a week in office

YOUR EXPERIENCE

• Supporting C-suite executives and/or UHNW individuals. Minimum 3 years of experience

• Proficiency in Google Suite Slack and CRM tools (willingness to learn and integrate AI tools).

• Strong time management prioritization and organizational skills

• Exceptional written and verbal communication

• Ability to anticipate needs solve problems proactively and manage multiple priorities

• High Emotional Intelligence (EQ) with the ability to stay calm under pressure

• Detail-oriented with strong accuracy in tracking and follow-ups

• Culturally awareable to communicate effectively with diverse backgrounds and seniority levels.

• Experience with (not required but a plus).expense reporting and budgeting is preferred

• Knowledge of CRM systems and vendor management tools is preferred

OUR REWARDS

We offer a robust package of employee perks and benefits including healthcare benefits (medical dental and vision EAP) competitive PTO 401k match parental leave and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce we offer our employees the ability to work remotely up to two days a week.

PEAK6 is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability veteran status marital status or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

PEAK6 is committed to creating an inclusive and accessible workplace for all candidates including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process please contact our HR department at We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.

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