Real Estate Executive Assistant Listing Coordinator

Were looking for a Real Estate Executive Assistant/Listing Coordinator to support our small but mighty collaborative Hancock Park/Miracle Mile Real Estate Team! The job includes answering our office line managing our office e-mail managing the process of preparing our listings for sale (including coordinating vendors scheduling photography/floor plans/lawn signs) making sure everything is scheduled and in place for Sunday and Tuesday open houses and most importantly attending private home showings and home inspections.

The right candidate for the job has excellent communication skills (both verbal and written) is extremely responsive loves engaging with people and delivering a white glove service experience enjoys being very active (in and out of the car the office houses) is organized and great at paying attention to details has a strong memory to easily keep track of different houses is a team player shines in a support role and extra bonus is a keen interest in interior design.

• Answering the office phone line and able to proficiently answer questions about our real estate listings and our process
• Engaging with Google Suite (Gmail Google Docs Google Calendar Google Sheets) and answering office emails with inquiries about properties and processes
• Managing the process of preparing properties for sale - coordinating quotes from vendors and managing work/payment coordinating with sellers and vendors regarding prep scheduling photography floor plans lawn signs contacting HOA if applicable
• Managing OH schedules - coordinating with buyers agents to assign hosts for Sunday/Tuesday open houses and publishing details in Slack client scheduling and updating OH on the MLS.
• Inputting information into the MLS - uploading details initially and auditing listings for accuracy
• Preparing houses for showings and showing houses by private appointment
• Inspections - scheduling and attending
• Leases - preparing to show attending showings getting applications client communication

• Excellent communication skills - verbal and written
• Extremely responsive
• Loves engaging with people
• Personifies white glove service
• Enjoys being very active (in and out of the office the car the listings)
• Is attentive to detail and organized
• Has a strong memory to keep track of the details of listings and leases
• Is a team player shines in a support role in collaboration with other team members
• Bonus: strong interest in interior design

Prerequisites to Applying for the Job:

• 4 year college degree
• 3 years of administrative or coordinator experience
• Real estate license (or willing/able to get one)
• Proficient in G-suite (gmail calendar docs sheets etc.)
• Reliable car

Required Experience:

IC