Records Clerk
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Job Location:
Joliet, IL - USA
Hourly Salary:
$ 21 - 22
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title:
Records ClerkJob Description:
POSITION TITLE:Records ClerkSTATUS:Part-Time
DEPARTMENT: Campus Police
DIVISION: Presidents Office
CLASSIFICATION: Non-exempt
UNION: TOSSC-AFT Local 604
REPORTS TO: Chief of Police
PLACEMENT: Grade 106
HIRING RANGE: $21.42 -$22.70 hourly
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity gender language age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
The Police Records Clerk is responsible for performing a variety of administrative and clerical tasks to support the departments records management. Key duties include entering data filing sorting incoming mail and assisting with walk-up inquiries at the service window. The Clerk will also answer phone calls and provide information related to police records. This role ensures that all police and court records are accurately maintained up-to-date and easily accessible. Additional responsibilities include performing other duties as assigned.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES:
1. Digital recordkeeping: Clerk will perform appropriate record keeping on all police/college systems and outside computer systems including Premier 1 (P1).
2. Will County Clerk/States Attorney Offices: Clerk will serve as point of contact with Will County Clerk and States Attorney for all matters regarding criminal & traffic cases including subpoena and court date notifications to officers. Clerk will maintain and forward copies of reports/tickets to these offices. Review and maintain confidential records or report data.
3. Parking/Regulation/Student Code Tickets: Clerk will enter & process all tickets. Clerk will maintain these tickets and process paid/void appealed tickets.
4. Arrest Files: Clerk will maintain and update arrest files including court case dispositions and identification files.
5. Traffic Crash: Clerk is responsible for processing all Traffic Crash reports and forward copies to (I-DOT) Department of Transportation and insurance companies.
6. Racial Profiling: Clerk is responsible for maintaining and submitting all mandated data to I-DOT on line.
7. College Van & Rental Vans: Clerk is responsible for coordinating and scheduling all College and Rental vehicle usage. This includes processing all requests and reservations cancellations. Clerk will also process mileage charge backs for reimbursement. Maintain and log all fuel credit card & I-pass usage.
8. Expungements: Clerk will handle and maintain and process all expungement requests from Will County Clerk/ASA office
9. FOIA: Clerk will process all FOIA requests for individual & police/military. Clerk will also forward those completed requests to the college FOIA liaison.
10. Crime Log: Clerk will process and maintain the college crime log.
11. Records Disposal: When local records disposal certificate is received records clerk will collect & assemble records that are ready for disposal.
12. Ticket Appeals/Committee: Clerk is responsible for processing all appealed tickets. Clerk is responsible for setting up meetings with appeal committee members.
MINIMUM QUALIFICATIONS
1. High school graduate or equivalent.
2. Poses and maintain valid drivers license.
3. Thorough knowledge of computer database entry retrieval and word processing.
4. Strong working knowledge of law enforcement and court practices.
5. Strong organizational multitasking and problem-solving skills.
6. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community displaying cultural competence as well as emotional intelligence.
7. Demonstrated commitment to the colleges core values of respect and inclusion sustainability integrity collaboration humor and well-being innovation and quality.
PREFERRED QUALIFICATIONS
1. Strong working knowledge and experience within the Records Management System.
2. English and Spanish verbal and written communication proficiency.
3. Demonstrated multicultural competence.
4. Prior records or office operations experience.
BENEFITS
Click on the link for information about JJCs Benefits: Technical Office Support Staff Council (TOSSC)-AFT Local 604
Full Time/Part Time:
Part timeUnion (If Applicable):
TOSSCScheduled Hours:
28
Key Skills
- Customer Service
- Communication skills
- Basic Math
- Cashiering
- Computer Skills
- Math
- Retail Sales
- 10 Key Calculator
- Copywriting
- Cash Handling
- Planograms
- Stocking
About Company
Make Joliet Junior College your first choice. With over 180 Degrees and Program Certificates to chose from, we will help you gain the skills you need to succeed at a 4-year college or in the workplace.
