Executive Assistant
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Job Location:
Riyadh - Saudi Arabia
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
About Suplift:
Suplift is the leading travel tourism and hobbies experiences platform in Saudi Arabia. Suplift offers people with the opportunity to enjoy life more and discover themselves through fun and cheerful experiences.
Role Overview:
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys CEO.
Executive Assistants responsibilities include managing calendars making travel arrangements and preparing expense reports taking minutes and other organizational tasks. To be successful in this role you should be well organized have great time management skills and be able to act without guidance.
Ultimately you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
1. Perform an array of administrative tasks (manage calendars book travel schedule facilities and equipment research topics prepare documents proposals and presentations etc.)
2. Take exceptional notes and minutes meeting follow-ups interface with internal and external stakeholders and go above and beyond to do whatever can help us focus on what we need to do.
3. Read and analyze incoming memos submissions and reports to determine their significance and plan their distribution.
4. Open sort and distribute incoming correspondence including faxes and email. File and retrieve corporate documents records and reports.
5. Manage business partners relationships duties such as sending birthdays notes and gifts and greeting visitors and deciding if they should be able to meet with executives.
6. Manage information flow in a timely and accurate manner
7. Make travel and accommodation arrangements
8. Format information for internal and external communication memos emails presentations reports
9. Answering phones and routing calls to the correct person or taking messages.
10. Researching and conducting data to prepare documents for review and presentation by boards of directors committees and executives.
11. Performing office duties that include ordering supplies and managing a records database.
12. Build efficiency and effective responsiveness and follow-up mechanisms into existing operations and help define new operational workflows.
Requirements:
1. Based in Riyadh
2. Work experience as an Executive Assistant to or GM or similar role.
3. Ability to quickly learn new tools and technologies. Interest and experience in using technology and the Internet to improve work efficiency.
4. Excellent communication skills in English. Arabic.
5. The expectation of complete confidentiality on all business and personal matters.
6. Ownership over tasks and Initiative taker.
7. Ability to organize a daily workload by priorities.
8. Must be able to meet deadlines in a fast-paced quickly changing environment.
9. A proactive approach to problem-solving with strong decision-making skills.
10. In-depth understanding of the entire MS Office suite.
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
