Program Manager Ivy+ Career Link

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Program Manager Environmental Management Institute (EMI)
Location: Lawrence campus
Job Type: Full-time
Classification: E-1
Salary Range: $47500 - $55000 (Based on qualifications & experience)
Reports To: Executive Director
Supervision Given: Adjunct faculty and training providers.

Who We Are:
We are an open-access college that fuels Indianas economy through excellence in teaching and proactive engagement with industry and community partners embedded in a culture of innovation that empowers all students to learn and succeed. We are higher education at the speed of life!

Our Values:
Empathy: We stand with our students partners and communities.
Integrity: We treat all with dignity and respect.
Accountability: We deliver on our commitments.
Agility: We innovate iterate and transform.
Connectivity: We connect with partners to strengthen communities and ensure student success for all.

About the Role:
The Project Manager for EMI supports the successful development coordination and execution of workforce skills training programs for a wide range of public health and safety trainings crucial for Indiana. Role ensures that all programmatic and operational elements are implemented effectively on time and within budget. The ideal candidate excels in organization communication and customer service and thrives in a fast-paced collaborative environment.

Required Skills & Competencies:

Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
High level of attention to detail and accuracy in recordkeeping.
Proficiency in Microsoft Office Suite. Proficiency in Workday a plus.
Experience with Salesforce or a PMP a plus. Experience coordinating logistics and events.
Ability to work independently and collaboratively within cross-functional teams.
Professional demeanor and commitment to customer service.

Key Responsibilities:

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA) other applicable regulatory requirements and professional standards.

Program & Training Support
Assist in the design development and delivery of skills training programs in collaboration with subject matter experts.
Identify recruit and help manage qualified faculty and trainers.
Coordinate class schedules training logistics and classroom assignments.
Build and maintain classes in the learning management system.

Project Management
Set up and track project timelines milestones deliverables and tasks.
Maintain detailed project documentation and ensure timely updates and reporting.
Track and report performance metrics and outcomes related to assigned training program to Executive Director Workforce Training and Employer Engagement.

Operations & Procurement
Procure materials and supplies needed for training programs and special events.
Prepare class materials including handouts presentations and supplies in advance.
Monitor inventory and maintain organized records or purchases.
Coordinate venue catering materials signage and student or instructor communication as needed.

Financial & Administrative Support
Prepare and submit billing information for contracts grant reports and vendors.
Track and reconcile budgets for individual projects and contracts.
Report to different state agencies necessary compliance data including when training is scheduled to run.
Manage grants and meeting reporting deadlines for timely performance data.
Maintain accurate and timely records of expenditures contracts and agreements.

Customer Service & Communication
Respond to inquiries from students faculty and stakeholders in a timely and professional manner.
Provide consistent and exceptional customer service throughout all stages of program delivery.
Ensure a welcoming and supportive environment for participants and partners.

Education & Experience:
Associates degree required. Bachelors degree preferred. (Candidates with significant experience and pursuing an Associates degree can be considered)
A minimum of three (3) years related experience in business industry training or a related activity with financial acumen.
Familiarity with procurement and contracting procedures.
Knowledge of training design and implementation.
Knowledge of Environmental Protection Agency Indiana Department of Environmental Management and Indiana Department of Health a plus.
Must have two (2) years of supervisory experience or project management experience.
Must possess the ability and a willingness to travel in the performance of assigned duties.

Ivy Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Required Experience:

Manager