Operations & Finance Manager Aime Studios (Graphic Design)
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Job Summary
What youll do...
- Manage the full monthly invoice cycle issuing reconciling and tracking
- Maintain accurate budget records and support spend visibility across brands
- Handle supplier onboarding compliance procurement workflows and documentation
- Work closely with Finance Legal and Procurement to ensure smooth operations
- Keep financial and operational systems trackers and templates up to date and consistent
- Manage high volumes of operational data time tracking spend invoicing cycles and supplier information and build clear reliable systems that keep everything organised and easy to monitor.
- Manage onboarding access and compliance for new starters
- Maintain organised well-documented operational processes and studio systems
- Produce monthly operational and financial reporting for the studio
- Support the Senior PM and VP with any operational clarity or admin needed
- Keep the studio running in a calm clean and predictable way
- Set up SOWs NDAs and vendor contracts managing the signature process end-to-end
Qualifications :
What were looking for...
- Someone highly organised with strong accuracy and attention to detail
- Someone confident working with large detailed datasets able to consolidate information across systems and create simple efficient processes that keep operations accurate and on track.
- Confident handling invoicing POs reconciliation and financial tracking
- Comfortable managing contracts onboarding and supplier compliance
- A clear communicator who works well with Finance Legal and Procurement
- A proactive operator who keeps systems clean and spots issues before they surface
- Someone who enjoys structure process and operational hygiene
- Experience in creative studio or agency environments is a plus
- Someone who is calm methodical and great at keeping things moving behind the scenes
- No ego happy to jump in where needed to support the team
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Haskell
- Construction Experience
- Management Experience
- Autodesk
- Design Thinking
- Library Services
- Drafting
- Project Management
- Relationship Management
- Adobe Photoshop
- Autocad
- Child Protective Services
About Company
Innovation. Inspiration. Emotion. We are 330,000+ hospitality Talents perfecting the art of welcome with passion, inspiring and designing new ways of connecting and experiencing the world. People are the heart of everything we do fostering authentic and meaningful connections, and c ... View more
