Contract Administration Coordinator Offshore Oil & Gas

milan - Italy

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Title: Project Contract Administration Coordinator

Location: KL Office Milan (Italy)

Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating quality assurance inspection scheduling risk management and claims avoidance. For more information on Hill please visit our website at

The Project Contract Administrator is responsible for the administration monitoring and management of all project-related contracts during the execution phase. The role ensures compliance with contractual terms and conditions manages correspondence supports claims avoidance/defense and acts as the focal point between project management legal procurement contractors and the client for all contractual matters.

General Description of Role and Responsibilities but not limited to :

Contract Administration

Administer and monitor EPC/EPCIC consultancy and service contracts throughout project execution.
Ensure contractors compliance with contract obligations milestones and deliverables.
Maintain comprehensive contract files registers and correspondence records.
Review and validate contractual notices change requests and variation orders.

Change Management

Evaluate contractor change requests (time and cost impact) in coordination with project controls engineering and planning teams.
Prepare change order documentation and ensure approvals in line with governance.
Track all variations and maintain a change register to monitor project impacts.

Claims & Disputes

Identify analyze and mitigate potential claims by contractors.
Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
Prepare defense documentation and maintain claims records.

Contractual Correspondence

Draft review and issue contractual letters and formal notices to contractors.
Ensure timely response to contractor communications within contractual timelines.
Support project management in all client and contractor contractual correspondence.

Reporting

Prepare periodic contract administration reports (change status claims key issues risks).
Provide input with monthly progress reports regarding contractual status.
Maintain KPIs related to contractual performance.

Coordination & Compliance

Work closely with procurement cost control planning and legal to ensure consistency and compliance.
Ensure adherence to corporate policies procedures and project-specific requirements.
Provide contractual guidance to project team members and stakeholders.
Support audits and ensure all contractual documentation is properly archived.

Qualifications Experience Knowledge and Skills:

Bachelors degree in Law Quantity Surveying Engineering or Business Administration.
712 years of experience in contract administration within the oil & gas industry preferably on large-scale EPC/EPCIC projects.
Strong knowledge of FIDIC bespoke EPC contracts and oil & gas contracting models.
Solid understanding of project controls (cost planning risk) and their interface with contracts.
Proficiency in MS Office and contract management tools.
Excellent communication negotiation and drafting skills.
Candidates should have a minimum of 5 years of offshore experience in total with at least the last 35 years spent on offshore projects.
Excellent spoken and written English including proven ability to write specifications and report

Position Title: Project Contract Administration Coordinator Location: KL Office Milan (Italy) Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engine...