Hourly Program Technician

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism integrity and respect when interacting with students colleagues leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus responsiveness and sensitivity to and understanding of the diverse academic socioeconomic cultural gender identity sexual orientation and ethnic backgrounds of community college students and employees including those with physical or learning disabilities and successfully foster and support an inclusive educational and employment environment.

SUMMARY DESCRIPTION

Under direction of assigned supervisor of record perform a full range of technical programmatic administrative secretarial advanced clerical and routine staff and analytical duties requiring the application of specific program knowledge and administrative secretarial and advanced clerical skills in support of assigned program or functional area; assume on-going programmatic duties and responsibilities specific to area of assignment; provide technical support and specialized program information and assistance to assigned administrator faculty staff and students; and participate in coordinating assigned programs projects and services.

EDUCATION AND EXPERIENCE

PREFERRED LICENSE OR CERTIFICATE

Valid California drivers license and a safe driving record may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.

• If specifically referenced (i.e. degree or equivalent) related experience that is above the minimum requirement may be substituted for education on a year for year basis.

• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

KNOWLEDGE AND ABILITIES

Knowledge of:

• Work organization and office management principles and practices.
• Office procedures methods and equipment including computers and applicable software applications such as word processing spreadsheets and databases.
• Basic principles and techniques of budget administration.
• Principles and techniques of business letter writing.
• Principles and practices used in establishing and maintaining complex and inter-related files and information retrieval systems.
• Principles practices and techniques of complex fiscal statistical and administrative research and report preparation.
• Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
• Interpersonal skills using tact patience and courtesy.
• Principles and practices of providing training work direction and guidance to lower-level office staff and student workers.
• English usage grammar spelling punctuation and vocabulary.
• Oral and written communication skills.

• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
• Independently perform a full range of administrative and technical duties in support of program functions and operations.
• Exercise initiative and sound judgment in solving difficult and complex administrative and technical problems within limits of authority.
• Analyze problems identify alternative solutions project consequences of proposed actions and implement recommendations in support of goals.
• Respond tactfully clearly concisely and courteously to specialized requests inquiries issues concerns and needs from students staff or the public; effectively present information.
• Prepare a variety of clear and concise administrative and financial reports.
• Independently compose and prepare correspondence and memoranda.
• Train lead and provide work direction and guidance to other staff and student workers.
• Use correct English usage grammar spelling punctuation and vocabulary.
• Plan and organize work to meet schedules and changing deadlines.
• Use sound judgment in recognizing scope of authority.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information records and reports.
• Operate office equipment including computers and supporting word processing spreadsheet and database applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work independently and effectively in the absence of supervision.
• Work with and exhibit sensitivity to and understanding of the diverse racial ethnic disabled sexual orientation and cultural populations of community college students.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

ESSENTIAL DUTIES

1. Perform a variety of technical administrative advanced clerical and routine staff and analytical duties requiring the application of specific program knowledge and administrative secretarial and clerical skills in support of assigned program or functional area; assume responsibility for specific program area duties.
2. Verify and review materials applications records and reports for completeness accuracy and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications records and reports; collect and process appropriate information; process various applications and forms.
3. Provide technical assistance in person on the telephone and/or on-line regarding assigned program area; explain application requirements and restrictions; provide information and forms.
4. Perform a variety of special projects and assignments in assigned area including coordination of assigned program components and projects; participate in the implementation and administration of program components and or functions.
5. Plan and organize assigned program functions as well as administrative office support functions; coordinate oversee and evaluate the flow of office work and ensure that work is performed in a timely and accurate manner; review update and inform the supervisor and others of essential timelines; discuss and review calendar of events on a regular basis with assigned administrator to ensure timely coordination of office activities and status of assigned program functions and projects; develop schedules related to assigned program activities and services.
6. Participate in the orientation and training of new employees as assigned; assign schedule train and provide work direction to lower-level office staff and student workers as assigned; prioritize work assignments; review and validate completed work for accuracy.
7. Prepare and proofread a wide variety of reports letters memoranda correspondence agreements agenda items statistical charts and other documents and material according to established procedures policies and standards; type from rough draft verbal instruction or transcribing machine; compose correspondence independently.
8. Establish and maintain a variety of complex interrelated filing systems including confidential files; maintain manuals and updated resource materials.
9. Operate a variety of office equipment including copiers and computer; utilize various computer applications and software packages; input maintain and utilize data to develop reports using spreadsheet software; manage assigned database; maintain and generate reports from a database or network system; create format and revise charts graphs charts worksheets booklets brochures and forms using word processing desktop publishing and other computer applications.
10. Utilize electronic technology in the performance of duties including but not limited to corresponding with others and maintaining assigned calendars schedules and appointments; coordinating and arranging meetings; coordinating activities with other staff members and programs; making travel arrangements; processing conference reimbursement in-service leave forms travel advances travel claim forms travel applications and other requests.
11. Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records logs and files; verify balance and adjust accounting records; assist with budget preparation and monitoring.
12. Maintain website with events publications graphics and other program related material.

SALARY SCHEDULE:CSEA - Classified Bargaining Unit


PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume unofficial transcripts verifying awarded degree(s) and completion date and any relevant certifications diplomas or licenses that demonstrate you meet the minimum qualifications of the position.Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCDproperty will not be returned will not be copied and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section you will need to submit an equivalency application.

A screening committee will evaluate applicants taking into account the breadth and depth of relevant education training experience skills knowledge and abilities. Selected applicants will be invited for an interview.

INTERVIEWTRAVELCOSTSMUSTBEBORNEBYTHEAPPLICANT.

If additional positions become available in this classification applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista Crown Cove National City Otay Mesa and/or San Ysidro).

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at .

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCDshall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age ancestry color ethnic group identification national origin religion race sex sexual orientation physical or mental disability veteran status or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPDwebsite.

If you would like to receive a hard copy of the Annual Security Report which contains this information you can stop by the College Police Department or you can request that a copy be mailed to you by calling .


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about theDAAPP including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Programwebsite.