Payroll Benefits Assistant

FAO staff are expectedto adhereto FAO Values of Commitment to FAO

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application interview processing)
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
General Service Staff are recruited locally. To be eligible for this position candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the distance means the distance within which staff members can travel daily between their place of work and their residence.
No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
For additional information visit the FAO employment website: competitive compensation and benefits package is offered. For information on UN salaries allowances and benefits click on the following link:
Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers internal or external while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization process automation and self-service capabilities.

This position is located in the FAO Shared Services Centre in Budapest Hungary.

Main Purpose

The Payroll Benefits Assistant plays a lead role in the coordination of payroll and benefits support services for the unit. He/ she performs a broad range of activities requiring in-depth analysis and interpretation of relevant policies procedures and practices. The incumbent provides procedural guidance to managers and staff.

Supervision Received/Exercised

The Payroll Benefits Assistant reports to the Payroll Benefits Officer. Work is performed autonomously showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the division or office.

Working Relationships

The Payroll Benefits Assistant maintains a wide range of contacts with managers staff and stakeholders inside and outside the unit. The incumbent collaborates closely with colleagues in other offices and the corporate services ensuring the quality and consistency of payroll and benefits support services.

Key Functions/Results

Prepare and verify inputs to the monthly payroll process (e.g. batch element entries one-off entitlement overtime O/T and night differential N/D etc.) including the details of the interfaces with other systems in the Organization (e.g. AP and Credit Union recoveries) working directly with the responsible requesting unit to ensure smooth efficient processing.
Participate in testing documenting and implementing eligibility and rate calculation changes (fast Formulas) to the various entitlements supported by the Organizations payroll system. Execute database queries and payroll assurance reports to identify discrepancies and report findings back to the supervisor.
Monitor and ensure the timely clearance of advances by preparing payroll recoveries as one of the inputs to the monthly payroll process or by contacting the field offices (or ex-employees) where necessary.
Supervise the maintenance of up-to-date Payroll Rates Tables such as Salary Scales Post Adjustment Classifications Country/Duty Stations Classifications Pay Factors Location etc.
Perform specific exceptions actions (e.g. data corrections overrides retroactive actions) related to the HR system providing support to user on HR related queries for issues arising through the use of the system.
Execute the Payroll and Oracle Advanced Benefits standard procedures.
Reconcile payroll related clearing accounts.
Respond to employees enquiries on pay-related matters.
Perform other related duties as required.

Impact Of Work

The incumbents work impacts directly on the smooth and efficient operations of systems support activities of the unit. He/she plays a lead role in the coordination and provision of the support services for the successful achievement of the units mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Four years of systems support experience including experience in payroll and in working with database applications using Access or other database query products.
Languages: Working knowledge (proficiency - level C) of English.
IT Skills: Good knowledge of the MS Office applications Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. Commuting distance means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

Results focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and continuous improvement

Technical Skills

Very good knowledge of corporate computerized financial/travel/human resources systems.
Very good knowledge of database applications using Access or other database query products.

Desirable Qualifications And Skills

Working knowledge (proficiency - level C) OR intermediate knowledge (intermediate proficiency - level B) of one of the other working languages of the Organization (Arabic Chinese French Russian or Spanish).
Experience with the Human Resources Management System/Payroll applications of an Enterprise Resource Programme.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

HOW TO APPLY
To apply visit the recruitment website at Jobs at FAO and complete your online profile. Once completed please apply and submit your application withlanguage certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE ILE LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future as appropriate
Incomplete applications will not be considered

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the recruitment portal will be considered

Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT