Office Administrator

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over800 employees spanning the fields of Engineering Geoscience Software Geomatics Data Science Accounting Administration Health & Safety and Human Resources. Alongside our clients and industry partners BGC works collaboratively as One Teamdedicated to solving the worlds mostcritical applied earth science hasoffices locatedacross Canada the United States Chile the Dominican Republic and Australia.

Our flat management structure creates a culture of innovation excellence and transparency and a casual dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team Excellence Curiosity Common Sense and Clarity.

The Role

BGC is looking fora highly motivated and organizedOffice Administratorto join ideal candidate would be aself starterwho values teamwork takes initiative and takes pride in their this office-basedroleyou willbe responsible forsupportingarange ofadministrativeneedsandcollaboratingwith your willreport to BGCsAdministration TeamLead and theVancouverOffice Managers and willbe working in a fast-paced dynamicconsultingenvironment alongside our Engineers Geoscientists and otherBGCteams.

Responsibilities

• Reception support includinganswering phones receiving vendors and visitors printing bindingand scanning

• Liaise with building management and local vendors for repairs maintenance and security

• Support coordination of domestic and international shipments

• Organize catering for office functions and meetings

• Maintain office organization various office equipment and supplies inventory

• Prepare meeting rooms and setup of audio-video equipment

• Coordinatetraveland accommodationfor staff and clients

• Prepare and coordinate for the onboarding ofnew staff including preparing and organizing workspaces for new hires

• Assistwith planning office and company social eventsand meetings

• Support theVancouverOffice Managersoffice staff and greater BGC Administrative Team as needed

• Perform other tasks as

Required Education Experience & Competencies

• Minimum 3 years relevant experience

• Proactive and self-motivated

• Reliable adaptable and able to pivot with changing priorities

• Ability to prioritize tasks to meet deadlines with attention to detail

• Collaborative approach to working in a team environment

• Proficient in MS Office products and Adobe Acrobat

• Comfortable with learningnew technologyand software

• Excellent verbal written communication and organizational skills

• Ability to workbothindependently and as part of a team

• Commitment to promoting office and team culture and values
  

Position Requirements

Travel and Vaccination

BGC is committed tomaintaininga safe work environment to ensure the health and safety of employees while on business travel and during field assignments. To meet travel and client requirements employees maybe requiredto receive vaccinations such as yellow fever COVID-19 malaria etc. If you require an accommodation or wish to discuss your situation please contactHuman Resources. BGC requiresthat you have a current passport for this position.

Company Benefits

BGC offersour employees the following:

• Our One Team culture supporting health wellnesssafetyand diversity

• Comprehensive benefits package:

• • Health Dental and Vision coverage

• • LTD Life AD&D and Business Travel Insurance

• • Employee Assistance Program

• • Paid Time Off: Vacation Sick Holidays

• Parental leave top ups

• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities

• Casual and professional work environment

Compensation

The estimated base salary range for this position is $50000-$60000CAD per annum however base pay will becommensuratewith job-related knowledge skills and experience. BGCs compensation package also includes adiscretionary bonus plantraining allowanceand comprehensive medical and dental plan.

EquityDiversityand Inclusion

BGC Engineering Inc.strives to create a workplace where equity diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality ensure fairness and create a welcoming environment foreveryone. As an equal opportunity employer we encourage applications from all candidates including those experiencing inequity such as racialized individuals Indigenous People women people of diverse sexual orientations identities and expressions veterans individuals with disabilities people of all faiths nationalities marital status ages and family status. Forassistanceor accommodation with your application please contact us at.

Disclosures

(1)At BGC we use Artificial Intelligenceto streamline parts of the recruitment process however all decisions about candidateselectionand advancement continue to be made by our hiring team.

(2)This opportunity reflects an existing role within the organization that is being filled due to internal team changes.

(3)This posting will remain open until the position has been filled.

(4) Privacy Notice:Bysubmittinganapplicationyou are consenting toBGC Engineering Inc.using and storingprovidedinformation about you for monitoring purposes relating to your application or future employment.

Required Experience:

Junior IC