International Projects Coordinator

ICF Next is especially recognized for its work with European institutions and international organizations designing and running fully integrated communication campaigns as well as tailored services like media relations event organization audiovisual production and digital engagement.

Our mission is to move audiences from passive engagement to long-term brand loyalty advocacy and shared identity. We help clients navigate complex business-defining milestones and create lasting connections with citizens stakeholders and communities.

The International Projects Coordinator is responsible for planning and executing media trips press trips influencer experiences and events around the world. This role ensures seamless logistics compliance and security while delivering impactful experiences aligned with client objectives. The ideal candidate is highly proactive resourceful and resilient under stress able to act quickly to unblock situations pick up the phone and make things happen even under tight timelines and various time addition the role involves effective client and contract management ensuring clear communication with clients and adherence to contractual agreements throughout each project.

Key Responsibilities:

Trip Planning & Coordination:

• Design and manage itineraries for media press and influencer trips.

Coordinate all logistics: flights accommodations ground transport and on-site activities according to the planning provided by the client.

• Compliance & Documentation

• Handle visa applications travel permits and accreditations for participants.

• Ensure compliance with local regulations and organisational policies.

Security & Risk Management

• Implement security protocols for travellers and staff.

• Liaise with local authorities and security providers for on-ground safety.

Stakeholder Management

• Act as the main point of contact for participants local providers and internal teams.

• Communicate updates promptly and resolve issues in real time.

Proactive Problem-Solving

• React quickly to challenges pick up the phone and ensure solutions are implemented.

• Unblock situations and secure last-minute arrangements when needed.

Budget & Vendor Oversight

• Prepare and manage trip budgets ensuring cost control.

• Source and negotiate with travel agencies hotels and service providers.

• Oversee local providers ensures briefing quality control and act as escalation point

Execution

• Supervise trip operations troubleshoot issues and guarantee smooth delivery.

• Post-Trip Reporting

• Collect feedback analyse outcomes and prepare performance reports.

Client Management

• Act as the main point of contact for the client providing regular updates and addressing concerns promptly.

• Build and maintain strong relationships with clients ensuring their needs and expectations are met throughout the project.

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Working at ICF