Accounting Technician

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Job Description

The position is responsible for processing all external and internal vendor payments for Riverland Community College and the Riverland Bookstore. Responsible for acting as administrator for the College purchasing card and fuel card programs.

PRINCIPLE RESPONSIBILITIES

1. Responsible for the processing of local and state treasury payments for the college and the Riverland Bookstore in the colleges accounting software system. Prior to payment review invoices for services/goods provided and match the appropriate purchase order and receive confirmation from the purchaser that services/goods have been received in the accounting software system with an accurate date the items were received. Follow up on invoiced items that have matching expectations in the accounting software system to ensure payment is made within the suppliers terms.

Priority: Essential Percent of Time: 40%

2. Responsible for the reconciliation of vendor statements and other miscellaneous accounts payable functions. Monitor the Statewide Accounting System (SWIFT) on a daily basis to check for rejected payments. Correct rejected payments so that they will post successfully. Follow up with tracking payments made but not received by the vendor. Review SWIFT to find status of check (cashed or uncashed) and warrant number and complete proper forms to have warrant reissued. Verify and monitor for outstanding open purchase orders and notify the cost center managers of open purchase orders that are more than 3 months old to determine if purchase order should be cancelled or left open. Provide accounts payable samples to auditors as requested during college audits.

Priority: Essential Percent of Time: 15%

3. Responsible for the management of the college purchasing card and fuel card programs. Processing of all approved college purchasing cards. Review purchasing card application form to ensure it is completed with required signatures and card limit amounts are entered. Set up a new card holder in the US Bank Access online system and enter merchant codes allowed and spending limits. When the card is received conduct an orientation session with the card holder so they are informed on proper use of the card and the steps to reconcile credit card charges online through the colleges accounting software system. Resolve purchasing card declines and missing or lost cards. Suspend or close cards as necessary. Provide guidance to card holders to investigate suspected fraudulent activity and work with US Bank to resolve. Reconcile credit card purchases with US Bank monthly card statement. Review credit card purchase expense reports from every card holder that had a charge during the month verify the cost center used and route the expense report forward for approval from the card holders supervisor. Process all requests for US Bank Voyager fuel cards. Request new fuel cards from Voyager with the appropriate individual name on card. Educate fuel card holders on how to use the card and documentation required to be retained. Collect gas receipts and signatures on purchases each month and verify them with the mileage logs.

Priority: Essential Percent of Time: 30%

4. Responsible for unique accounts payable functions. Manage the monthly electronic cell phone approval process by routing cell phone invoices to users and getting approval from users and their supervisors. Annually confirm cell phone users business need for their phone with their supervisor. Input monthly utility bills and trash removal into the B3 Benchmarking system used by MinnState so energy use can be evaluated and monitored. Monitor purchasing cards cell phones and other accounts payable related procedures and policies for updating and making recommendations to College VP of Finance and Facilities for implementation. Process requests for new state or college vehicles to obtain tax exempt license plates and pay related fees. Submit forms for unclaimed property as needed.

Priority: Essential Percent of Time: 10%

5. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Priority: Secondary Percent of Time: 5%

Salary Range:

$22.91 - $32.37 / $47836.00 - $67589.00

Minimum Qualifications

• Two or more years of accounts payable experience OR associates degree and one year and six months (1 ½ years) of related work experience OR an equivalent combination of education and experience. An associate degree could be substituted for 6 months of experience a bachelors degree is 12 months and a masters degree is 18 months within any of the following disciplines: Accounting Business or a related field.

• Skill in accounting sufficient to reconcile differences between invoices statements and purchase orders.

• Experience working with a computerized accounting system.

• Mathematics skills sufficient to calculate review and reconcile data.

• Written and oral communication skills sufficient to train individuals on processes/procedures and effectively respond to inquiries regarding policies procedures employee concerns and outside information requests.

• Customer service skills sufficient to perform the duties described above with courtesy respect and an interest in positive problem solving.

Preferred Qualification

• Bachelors degree in accounting business or a related field.

• Knowledge of Minnesota State and SWIFT computerized accounting systems.

• Knowledge of credit card compliance laws.

• Knowledge of higher education policies and procedures related to accounts payable and purchasing credit cards.

• Bilingual/multilingual fluent in Spanish Karen Karenni Somali Pohnpeian French Nuer Anuak or other languages that reflect our student body workforce and communities.

• Demonstrated experience working with multicultural and underserved populations.

Other Requirements

A complete online application will include a letter of interest and resume/curriculum vitae. Please note that the search committee will not review incomplete applications.

This position requires completing employment references and a drivers license background check.

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota States Vehicle use criteria and consent to Motor Vehicle Records check.

Minnesota State is unable to sponsor Applicants for work visas. All Applicants must be legally authorized to work in the US.

If you would like to request an accommodation as part of the application process please contact Aimee Sue Larson at

Work Shift (Hours / Days of work)

7:30 am - 4:00 pm / Monday - Friday

Telework (Yes/No)

No

About

Riverland Community College is dedicated to fostering an environment where employees students and the region thrive. Guided by our vision mission and values we provide excellent opportunities for students to reach their academic and career goals. Our values focus on cultivating student growth through service collaboration innovation and respect. We offer a supportive and innovative culture that values individual and team contributions and is committed to diversity and inclusion.

Diversity and Inclusion: We are dedicated to continually developing a workforce that mirrors the diversity of our students and communities. We recognize the value of diverse experiences and perspectives which enhance our ability to serve the people of our region effectively.

Hispanic-Serving Institution (HSI) Commitment: Riverland is an emerging Hispanic-Serving Institution. We welcome candidates who understand HSIs and the Latinx student experience further enriching our inclusive community.

Student-Centered Education: With small class sizes personalized instruction and hands-on learning. Riverland offers student-centered education that empowers individuals to succeed. Our diverse range of credit and non-credit courses caters to various learning modalities.

Program Offerings: With campuses in Albert Lea Austin and Owatonna Riverland offers associate degrees in over 90 career options liberal arts and sciences and customized training providing comprehensive educational opportunities for all.

Community and Quality of Life: Located in southern Minnesota our region boasts excellent public and parochial education systems diverse recreational activities for all seasons and upscale communities that enrich personal and professional lives.

Join Riverland Community College where dedication to employees students and the region drives excellence in education and service. To learn more about Riverland or Minnesota State visit or .

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

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