Executive Assistant II
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Job Location:
Irving, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
HJ Staffing is seeking a highly professional and proactive Executive Assistant II to provide comprehensive administrative support to senior executive leadership. This is more than a secretarial role; you will serve as a critical liaison between Executives Medical Staff Board Members and major donors. You will handle sensitive high-level situations with independent judgment and discretion ensuring the executive office runs with seamless efficiency.
What You Will Do
- Strategic Calendar Management: Maintain complex executive calendars; independently establish appointment priorities manage reschedules and resolve scheduling conflicts.
- Board & Committee Support: Plan coordinate and attend board-level meetings. Prepare agendas transcribe minutes and ensure all follow-up actions align with Hospital Bylaws and JCAHO standards.
- Liaison & Communication: Act as the first point of contact for the executive office. Tactfully determine the urgency of business answer inquiries and resolve conflicts independently where possible.
- Travel & Logistics: Organize complex travel arrangements for individuals or groups including flights lodging and event catering/AV equipment.
- Correspondence & Projects: Review incoming mail summarize content and compose professional correspondence. Initiate and maintain complex electronic and paper filing systems.
- Leadership & Supervision: Supervise clerical support staff as needed and provide training to peers on equipment and workplace standards.
- Patient-Centered Support: Adapt administrative workflows to meet the unique psychosocial and cultural needs of the patient populations served by the department.
What You Will Bring
- Education: High School Diploma or equivalent (Required). Proof of education must be submitted with the application.
- Experience: 3 years of dedicated experience in office and calendar management (Required).
- Industry Knowledge: Prior experience in healthcare work processes or a supported clinical environment (Preferred).
- Certifications: CAP (Certified Administrative Professional) or PACE (Professional Administrative Certification of Excellence) is highly preferred.
- Skills: Expert-level proficiency in Microsoft Office; exceptional organizational writing and interpersonal skills.
You Will Be Successful If:
- You possess exceptional clinical and business tact knowing when to resolve a conflict yourself and when to escalate it to the executive.
- You are highly organized and can prioritize your own time according to shifting workload demands.
- You thrive in an onsite environment representing the organization with professionalism and a team-first attitude.
- You have an unwavering commitment to compliance and maintaining the highest levels of confidentiality (HIPAA).
Important Details
- Location: This position is 100% onsite in Irving TX.
- Requirement: Proof of High School Diploma (or higher) is mandatory for candidate submission.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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