BookkeeperSecretary

PARISH: St. Bonaventure Church Hurricane Branch Indian Grove

LOCATION: Marceline

EMPLOYMENT STATUS: Full-Time Hourly (with benefits)

Please note: Group insurance and Retirement Plan Eligibility are governed by plan documents.

DIRECTLY RESPONSIBLE TO: Rev. C. Paschal Ihediohamma

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greets visitors to the office in a professional and friendly manner

Responds to mail emails voicemails and telephone calls

Assists other staff members when time energy and skill permit

All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed running copies of flyers etc.

Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the councils involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations)

Keeps vital statistics for the parish (including IG and HB)

• Statistics including but not limited to:

1. Sacraments
2. Deaths
3. Marriages
4. Council Minutes
5. Virtus Training making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work
6. Mass parishioner counts report turned in monthly

Keeps pastor informed of vital concerns within the parish

Creates a weekly Bulletin and Monthly Calendar for St. Bon HB and IG and makes sure that the Bulletins are emailed published to our site and placed in the Churches.

Keeps records of Bulletins and makes sure they are published each year

Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon HB & IG

Schedules Eucharistic ministers and Liturgical Ministers

Maintains a positive relationship with parish council and other volunteers

Maintains a reasonable inventory of church supplies

Handles routine questions about policies and procedures of the Parish

Assist with payroll/onboarding when needed

Obtain payroll reporting for QuickBooks

Assist onboarding for new employees

Help employees with Paylocity and walk them thru on how to use Paylocity

Make sure FMLA Term New Hire Workers Comp etc. paperwork is sent to the correct place.

Prepare bank deposits and records of receipts

Make sure all finances are logged and tracked in QuickBooks

Reconcile all accounts

Run 10% Tithe reports monthly

Run Quarterly and Yearly reports

Prepare vouchers including coding and payment of outstanding invoices for the Church Rectory and School

Bills IG HB and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats

Year End Financials for the Diocese and any other reports the Diocese may ask for

Prepares financial statements as requested

Prepare tax statements for the parish yearly

Makes sure all Parishes (St. Bon HB and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese

Attends training seminars when they arise

Performs other duties as assigned

JOB QUALIFICATIONS

Computer and organizational skills

Intermediate knowledge of Microsoft Word and Microsoft Excel

3-5 years previous training or experience as a bookkeeper/finances

Experience with QuickBooks is a plus

Ability to maintain confidentiality

Intermediate and accurate mathematical skills

Great people skills

Work hours/days: 32 hours Tuesday through Friday 8-4:30 (30 min lunch break); NO SUNDAYS.

*Flexibility* If for some reason you need a day off other than a Monday you may make up your hours on Monday if necessary.