Administrative Assistant

OB SUMMARY:

The Administrative Assistant position is primarily responsible for answering screening and transferring inbound phone calls meeting and greeting people entering the building and processing vendor invoices for payment. Additionally this individual with be the onsite HR coordinator. This position requires someone that is personable professional has an ability to multitask detail oriented and has a basic understanding of accounting principles related to accounts payable.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This position is primarily yet not exclusively responsible and accountable for the following:

Answering and routing all incoming switchboard phone calls in a friendly and professional manner using appropriate telephone etiquette
Greeting and directing visitors including customers and suppliers
Providing an upbeat positive greeting to all callers and visitors
Assisting in the onboarding and setting up of new team members
Assisting and referring all HR related topics to Corporate Human Resources
Scheduling and coordinating use of conference rooms
Opening sorting and distributing mail
Maintaining electronic and hard copy filing system
Reviewing and entering vendor invoices into a computer system
Comparing vendor invoices to receiving documents and related purchase orders
Reviewing and questioning invoices being processed to ensure accuracy
Ability to work during the EOM closing cycle
Assisting in formatting customer supplied ship lists
Correcting Time Clock entry errors in computer system
Keeping front desk and reception area clean and always organized
Performing and completing all other work duties as assigned while meeting established deadlines
Other duties as assigned
SUPERVISORY RESPONSIBILITIES:
None

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty competently. The requirements listed below are representative of the knowledge skill and/or ability required

CERTIFICATES LICENSES REGISTRATIONS:
none
LANGUAGE SKILLS:
Ability to communicate both in written and verbal formats
MATH SKILLS:
Basic Math Skills
COMPUTER SKILLS:
Strong Microsoft Skills
Above average Microsoft Office Products skills

Education and Experience: Check the Minimum requirements for education and experience for this position.


Education: Check appropriate box
Experience Required: Check appropriate box

Basic Skill Set

Entry Level


TRAVEL REQUIREMENTS: None

ENVIRONMENTAL CONDITIONS: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Normal Office setting: This position operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and other normal office equipment. While performing the duties of this job the employee is regularly exposed to fumes hazardous chemicals and heat. The noise level in the work environment is usually moderate.

Production Area setting: This position is required to work in clean quick paced and high efficiency manufacturing environment facility. While performing the duties of this job the employee maybe required to work near moving mechanical parts at machine pace completing a variety of tasks as needed requiring extended periods of standing and lifting loads no greater than 50 pounds.

The noise level in the work environment is usually moderate. When and where necessary Personal Protection Equipment (PEP) is provided.

Position is required to establish standard/rate as set for the particular process being performed.

Office and Production Area setting: This position will take place between both the office and production settings.


PHYSICAL DEMANDS: The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.