AR AP Specialist

Vero Beach, FL - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Job description:

The AP/AR Specialist will manage the full cycle of both accounts payable and accounts receivable to ensure accurate financial records timely payments to vendors and prompt collection from clients. This role plays a key part in supporting BDLs financial health vendor relationships and client invoicing processes.

ABOUT BDL

At BDL of Florida we deliver turnkey commercial projects across Florida and the Southeast specializing in franchise retail medical and multi-unit developments. From site work to closeout we build with discipline accountability and results you can trust.

SUCCESS LOOKS LIKE

Invoices are processed quickly and accurately with all vendor bills verified coded and approved within required timelines.
Client invoices are sent out promptly and correctly including progress billing change orders and retainage tracking.
AP and AR aging reports remain healthy with minimal past-due items and proactive follow-up on outstanding balances.
Cash flow is predictable and reliable supported by timely weekly AP/AR summaries for leadership.

OBJECTIVES

Receive review and verify vendor/supplier invoices for accuracy ensuring they match purchase orders or contracts before processing.
Code and enter invoices into the accounting system; maintain proper documentation and filing for all AP transactions.
Prepare and process payments (checks ACH vendor disbursements) on schedule to meet vendor payment terms and avoid late fees.
Reconcile vendor statements and AP aging reports; follow up on outstanding or disputed invoices.
Collaborate with project managers or procurement to ensure approval workflows are followed before payments are released per company policy.
Generate and issue accurate customer/client invoices in a timely manner for completed work or billable services.
Track and record incoming payments (checks ACH wire etc.) apply to appropriate customer accounts and reconcile receivables ledger.
Monitor aging receivables; proactively follow up with clients on overdue balances and resolve billing/payment issues or disputes.
Collaborate with project leads or customer-facing teams to confirm billed amounts and address customer inquiries related to invoices or payments.
Maintain accurate organized financial records and support documentation for both AP and AR.
Assist in month-end and year-end closing processes including preparing relevant journal entries account reconciliations and supporting financial statements.
Provide periodic reports to management summarizing cash flow outstanding payables outstanding receivables and aging balances.
Maintain confidentiality and compliance with internal controls company policies and any applicable regulations.
Identify opportunities to improve AP/AR workflows and contribute to process enhancements to increase efficiency and accuracy.

EDUCATION AND EXPERIENCE

35 years (or more) of combined AP and AR experience ideally within construction contracting or project-based industries where vendor payables and client billing are frequent.
Proficiency with accounting software (ideally including construction/project accounting tools) and Microsoft Office (especially Excel).
Strong attention to detail accuracy and organizational skills.
Good communication skills ability to liaise with vendors clients and internal teams; handle inquiries professionally.
Ability to work independently prioritize tasks meet deadlines and manage multiple responsibilities concurrently

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Relocation assistance
Vision insurance

Work Location: In person

Job description:The AP/AR Specialist will manage the full cycle of both accounts payable and accounts receivable to ensure accurate financial records timely payments to vendors and prompt collection from clients. This role plays a key part in supporting BDLs financial health vendor relationships and...