Medical Staff Coordinator- RUHS Medical Center

Riverside University Health System (RUHS) is seeking a Medical Staff Coordinator to support the Credentialing Team at the RUHS Medical Center in Moreno Valley.

About the Role
The Medical Staff Coordinator plays a key role in ensuring the accuracy completeness and compliance of practitioner credentialing and privileging. Working with minimal supervision this position reviews new provider applications verifies credentials and experience and maintains detailed confidential records in accordance with regulatory and organizational requirements.

What Were Looking For
The most competitive candidates will bring:

• Demonstrate knowledge and ensures compliance with Medical Staff practices and procedures are in accordance with The Joint Commission Title 22 and other Federal State and regulatory agencies as well as overall Hospital policies.

• Knowledge Accreditation Council for Graduate Medical Education (ACGME)

• Experience with hospital-based medical staff office operations including application processing credentialing privileging re-appointment cycles and compliance tracking

• Knowledge ofMD-Staff or similar medical staff credentialing software systems

• Proficiency with credentialing databases and data management tools including query/report generation and secure maintenance of electronic and/or paper credential files

• Strong analytical research and problem-resolution skills; ability to identify discrepancies (e.g. gaps in history conflicting data) research issues draw conclusions and recommend compliant resolutions

• Excellent organizational data-management time-management and prioritization skills enabling concurrent handling of multiple applications re-appointments expirable and deadlines

• Clear and professional communication skills both oral and written with all levels of medical staff department leadership and hospital administration

• Discretion and sound independent judgment especially regarding handling sensitive and confidential information

• Familiarity with hospital and clinical operations including knowledge of clinical privilege criteria performance-improvement processes and project coordination principles

• CPCSand/or CPMSMcertification (by NAMSS) preferred but not required
  
  

Key Responsibilities

• Process credentialing and privileging applications; screen verify credentials/license/education/training/experience and prepare complete application packages for review

• Maintain and manage credentialing records and databases; ensure accurate secure and up-to-date electronic and physical files track expirables and re-appointments

• Coordinate Medical Staff committee workflows; schedule meetings prepare and distribute agendas record minutes follow up on committee decisions notify providers and departments and ensure database/privilege updates and file completion

• Support re-appointment cycles and expirables management; track license renewals continuing education and documentation deadlines to prevent lapsed privileges

• Ensure ongoing regulatory compliance; stay current with accreditation and regulatory standards and enforce adherence to hospital policies and governing bylaws

• Serve as liaison between providers medical staff leadership and hospital administration; facilitate communication and coordination regarding credentialing status privileges and renewal processes

Work Schedule
Options may include5/40 or 9/80 schedules.
(Final schedule will be discussed during the interview and may vary based on departmental needs.)

Screen incoming requests for medical staff privileges; verify medical education internship residency licensure board certification society membership(s) liability insurance carrier(s) references and work histories.

Ensure that all expirables are reviewed obtained and managed on a monthly basis.

Refer applications to decision making authorities for reply; provide follow-up support by notifying applicants department heads and/or administrators of staff privilege extension denial or withdrawal.

Establish and maintain credential files for all medical staff and allied health professional members; notify Medical Staff Officers and members of renewal requirements and procedures.

Coordinate medical staff meetings by scheduling locations notifying attendees preparing agendas transcribing and maintaining minutes recording member attendance and distributing minutes; assist committee chairs by interpreting procedures and providing clerical support during the committee member appointment/reappointment process; maintain by department a roster of all attending medical staff members and their staff privilege categories.

Coordinate and provide administrative support to RUHSsAccreditation Council for Graduate Medical Education (ACGME) program; assist in the recruitment and selection of resident physicians; ensure compliance of GME program to the standards of Accreditation Council of Graduate Medical Education.

Responsible for the accuracy and integrity of the credentialing/privileging database system and for ensuring the timeliness of credentialing/recredentialing verifications; contacting and following up with facilities to obtain documentation relevant to the credentialing process; and data entry of all credentialing information provided by medical facilities.

Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education or attainment of a satisfactory score on a G.E.D. test.

Experience: Three years of increasingly responsible broad and varied clerical experience at least one year of which includes medical office experience in an acute care hospital or healthcare agency. Experience with a Credentialing Database software program strongly preferred.

Knowledge of: The functions and basic clerical operations of an administrative office; modern office methods and practices including filing systems business correspondence receptionist techniques report writing and correct English usage grammar spelling vocabulary and punctuation; Joint Commission federal and State regulations pertaining to medical staff operations; credentialing and privileging rules and guidelines of the ACGME.

Ability to: Interpret and apply administrative and departmental policies related to credentialing and privileging; Medical Executive Committee by-laws and rules with particular emphasis on compliance with federal and State hospital accreditation regulations; understand and follow complex directions both oral and written; take responsibility and use good judgment in recognizing scope of authority; compose correspondence independently; keep complex records and prepare reports; meet with physicians and healthcare providers in a professional manner.

General Information
Questions regarding this recruitment Please contact Xochitl Sanchez via email at.

APPLICATION INFORMATION

Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .

If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.