Payroll and HR Coordinator
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Job Location:
Lombard, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
About Pernix International
Pernix International is a dynamic and growing company committed to excellence in industry/sector. We are currently expanding our team and seeking a detail-oriented proactive HR Payroll & Contracts Coordinator to support our Human Resources Payroll and Legal departments. This position plays a vital role in maintaining compliance ensuring accuracy and streamlining administrative processes across the organization.
Position Overview
The HR Payroll & Contracts Coordinator will provide comprehensive support in HR operations payroll administration and contract/legal documentation. This role requires a high degree of confidentiality precision and professionalism. The ideal candidate will have strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Human Resources & Payroll
Assist with payroll processing including timekeeping data entry and benefits deductions.
Maintain accurate employee records and HR documentation.
Support recruitment processes including posting job openings screening candidates and scheduling interviews.
Conduct pre-employment background checks and ensure compliance with onboarding requirements.
Respond to employee inquiries regarding payroll benefits and HR policies.
Assist with onboarding and offboarding processes.
Ensure compliance with company policies and federal/state employment regulations.
Provide general administrative support to the HR team.
Contracts & Legal Administration
Prepare proofread and format legal documents such as contracts pleadings briefs and correspondence.
Maintain and organize case files (physical and electronic) ensuring accurate filing indexing and data entry.
Track contract and case deadlines and proactively alert stakeholders of upcoming obligations or key dates.
Coordinate with internal clients attorneys and third parties in a professional and confidential manner.
Conduct basic legal research and assist with document review or due diligence as required.
Assist in drafting reviewing and tracking contracts with employees vendors and subcontractors.
Maintain the contracts database and ensure timely renewals expirations and compliance milestones.
Support Legal HR and Finance teams by maintaining organized records of agreements amendments and correspondence.
Help standardize templates and improve workflows for contract and document management.
Qualifications
13 years of experience in HR payroll contracts administration or legal support.
Knowledge of payroll systems HRIS platforms and/or contract management systems.
Familiarity with legal documentation case management or law office administration preferred.
Excellent written communication proofreading and document formatting skills.
Strong attention to detail organizational skills and ability to manage multiple deadlines.
Ability to handle sensitive and confidential information with discretion.
Proficiency in Microsoft Office Suite (Excel Word Outlook).
Bachelors degree in Human Resources Business Administration Legal Studies or a related field preferred but not required.
Why Pernix International
Opportunity to grow your HR payroll and legal/contract administration career in a supportive global environment.
Exposure to HR legal and finance operations across multiple regions.
Collaborative and inclusive company culture.
Competitive salary and benefits.
Required Experience:
IC
Key Skills
- Employee Relations
- ATS
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
- Recruiting
- Workday
About Company
Pernix Group is a leading construction company offering diversified general contracting, design-build and CM services to private clients & public agencies.
