Administrative Assistant (Coeur d'Alene)

The Administrative Assistant will perform a wide variety of administrative and clerical tasks. Duties include providing support to our site leadership Accounting Human Resources employees and customers assisting in daily office needs and managing our companys general administrative activities.

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

• Act as the point of contact for leaders employees and external partners.
• Answer and direct phone calls emails and inquiries to the appropriate parties.
• Assist with purchasing supplies and maintaining office stock inventory.
• Organize and maintain file systems.
• Support the accounting team with AP processes and special projects
• Assist with onboarding new employees including preparing welcome materials and scheduling orientation.
• Maintain accurate and confidential electronic employee records.
• Help coordinate employee communications notices and policy updates.
• Support employees by addressing basic HR related questions and directing them to appropriate resources as needed.
• Prepare outgoing mail and correspondence including email and faxes.
• Prepare reports and documentation as needed for meetings and take minutes.
• Make travel and meeting arrangements.
• Assist in planning and organizing company events meetings and conferences by coordinating the logistics including venue bookings catering and materials.
• Other duties as needed.

REQUIRED QUALIFICATIONS

• High school diploma or GED required
• 2 years of experience as an Administrative Assistant or other relevant experience
• Skills:
  • The ability to manage time prioritize tasks and meet deadlines.
  • Discreet and respectful of confidential information.
  • Attention to Detail: The ability to identify errors inconsistencies and inaccuracies.
  • Proficiency in computer systems including but not limited to Microsoft Excel Word PowerPoint electronic scheduling and e-mail.
  • The ability to express ideas clearly and effectively both verbally and in writing.
• Ability to pass a hair follicle drug test post-offer pre-employment physical and background check.
• Valid Drivers License with acceptable motor vehicle history for business travel in company vehicle.

PREFERRED QUALIFICATIONS

• Exposure to or experience with AP functions.
• Exposure to or experience with HR functions.
• Associates degree

PHYSICAL DEMANDS- Office Finance Corporate Mill Supervisory

Ability to sit and/or stand for shift reach with hands and arms stoop squat bend at the waist kneel walk varying distance and climb stairs.

• Bend at waist occasional
• Twist upper body occasional
• Stoop occasional
• Lift above waist height occasional
• Lift over 50 lbs. - rare
• Repetitive use of hands constant for clerical duties
• Stand/walk occasional
• Sit frequent
• Vision near and far correctable; depth perception
• Hearing preferred for awareness of surrounding machinery mobile equipment emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements loud conditions airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity color religion sex sexual orientation gender identity national origin disability protected veteran status age genetic information family medical history or any other status protected by law.

Required Experience:

Junior IC