Clerical Technician 3 Nursing Supervisors (Gracedale Nursing Home)

In order to be considered for this position applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed regardless of the presence of an attached resume.

Once the posting closes all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive concise history of their education certification licensing and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting please contact Sherry Christman Human Resources Analyst at or .

GENERAL PURPOSE
The Clerical Technician 3 Nursing Supervisors position is responsible for providing Human Resources related clerical support to Gracedale Nursing Administration and Supervisors.

SUPERVISION RECEIVED
This position reports directly to the Director of Nursing or an Assistant Director of Nursing.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees or functions.

ESSENTIAL DUTIES OF THE POSITION
Assists Nursing Supervisors with shift change reports and/or documents and alerting staff of their assignments. Updates the daily hanging staffing sheet with each days staffing levels and changes sheet to reflect updates as they occur. Confirms shift coverage within each unit and updates daily schedule with staff assignments and any changes that occur during the shift. Records employee call outs accurately. Oversees compliance of call out books no badge books and agency books. Employee and staff signatures are entered and temporary badges are provided.

Runs the daily payroll report for the Nursing Supervisors and reconciles those reports every shift. Updates KRONOS as needed to reflect correct punches department locations out of class differentials etc. Runs reports as needed for nursing leadership.

Changes employees schedules including adding and cancelling shifts and inputting time off requests.

Maintains documentation in the office and Nursing library.

Maintains inventory of office supplies for all three shifts.

Opens service desk tickets for maintenance and IT requests for service.

Assigns Roam Alert tags for residents and ensures accuracy of resident list. Issues tag readers for units weekly checks and accurately maintains supply of Roam Alert tags and bands.

Answers telephones and receives visitors. Provides exceptional customer service by effectively communicating with visitors residents County staff and staff from other medical offices and agencies by telephone email or in person. Adequately resolves visitors issues and/or directs visitors to appropriate staff able to provide assistance.

Establishes and maintains paper and electronic files as requested.

Composes correspondence using Microsoft Office and Outlook or any other necessary applications.

Other projects as needed by Director of Nursing and/or Assistant Director of Nursing.

Interacts with and assists with clerical duties in other Gracedale departments as necessary.

*An employee assigned to this title shall perform a majority but may not perform all of the duties listed in this job description. Conversely minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE - Completion of a high school or general equivalency diploma; AND

At least two (2) years of full-time general clerical work experience.

All employees of Gracedale Nursing Home will be required to attend Feeding Program training.