Event Coordinator
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Job Location:
Westerville, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Event Coordinator Columbus OH
Join Vertivs dynamic marketing team to help plan and execute impactful events that drive engagement brand awareness and business results.
Position Summary:
We are seeking a highly organized and enthusiasticEvent Coordinator to support the planning and execution of trade shows conferences and corporate events. The ideal candidate thrives in a fast-paced environment is detail-oriented and passionate about delivering memorable event experiences. This role is a contractor to a full-time position based inWesterville OH with periodic travel required for on-site support.
Key Responsibilities:
Event Support & Logistics
- Assist in planning and executing trade shows conferences customer events and internal meetings
- Coordinate venue and vendor research booth setup and shipment logistics
- Track event registrations schedules and collateral
- Manage hotel room blocks travel coordination and hospitality logistics
- Monitor budgets and assist with cost tracking
- Submit creative services requests using Vertivs Wrike project management system
Marketing & Lead Management
- Upload and track event leads using CRM (Oracle Eloqua)
- Partner with the sales team to ensure timely and accurate lead follow-up
- Support promotional campaigns and social media efforts related to events
- Ensure all materials align with branding and campaign goals
Administrative & Vendor Support
- Order and manage promotional item inventory
- Maintain event-related budgets invoices and vendor contracts
- Research new venues suppliers and competitive event insights
Cross-Team Collaboration
- Work closely with internal teams (sales marketing product and operations) to align on event goals
- Act as a point of contact for vendor and partner communication
- Support post-event reporting and analysis to drive continuous improvement
On-Site Execution
- Participate in pre-event site visits providing notes photos and detailed recaps
- Support event setup breakdown and on-the-ground coordination
- Ensure every event meets Vertivs branding service and quality standards
Qualifications:
- 12 years of experience in event coordination marketing or project management
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Demonstrated ability to multitask and thrive under pressure
- Proficiency in Microsoft Office (Word Excel PowerPoint Teams) and Google Workspace
- Experience with Smartsheet is a plus
- High attention to detail and a creative solution-oriented mindset
- A team player who enjoys working collaboratively across departments
Travel: Periodic travel required for on-site event support
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need s ... View more
