Office Administrator and Scheduling Coordinator Landover, MD (Hubbard Rd.)

Landover, MD - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

WeDriveUis the leader in shared mobility solutions that connect communities campuses and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The companys 5500 team members operate 4000 vehicles across 55 U.S. locations providing safe reliable and sustainable options as part of a global family of brands serving more than 1 billionbus and rail passengers on four continents. Visit learn more about our company clients and career opportunities.

Position Overview:

WeDriveU is seeking a highly organized and detail driven Office Administrator and Scheduling Coordinator to support daily para-transit operations in the Landover region. This role manages all scheduling activity produces workforce reports maintains driver hour accuracy and supports the site with administrative leadership. The position plays a key role in staffing alignment planning attendance tracking and communication across the location. It ensures the operation has the right people in the right place at the right time while maintaining strong documentation and compliance.

Key Responsibilities:

Build and maintain weekly and daily driver schedules that reflect service needs route requirements and operational priorities

Monitor live staffing conditions and adjust schedules proactively to cover call outs gaps or changes in service

Track attendance sick leave vacation requests and ensure all documentation is accurate and current

Produce daily weekly and monthly workforce reports including driver hours overtime exposure attendance trends and staffing forecasts

Review driver working hours for accuracy and compliance with DOT contractual and internal requirements

Maintain accurate driver files certifications renewals and training records

Support onboarding activities by coordinating schedules gathering documents and tracking completion of training hours

Partner with dispatch and operations leadership to manage real time staffing needs and operational adjustments

Respond to schedule conflicts shortages or issues that impact service delivery

Coordinate communication with drivers regarding updates schedules notices and operational information

Create and maintain trackers templates and dashboards that improve visibility into site performance

Support the General Manager with operational reporting planning and daily oversight

Assist with routine audits and compliance reviews tied to DOT ADA and internal policies

Serve as the administrative lead for the site by managing documents organizing files and supporting procurement

Promote a strong safety culture and ensure adherence to all company policies and procedures

Qualifications:

High school diploma or equivalent required

Strong attention to detail organization and follow through

Effective communication and customer service skills

Ability to work with data reports and operational metrics

Proficiency with Google Suite Microsoft Office and scheduling or dispatch software

Ability to manage multiple priorities in a fast paced environment

Knowledge of DOT ADA and para transit operations is preferred

Preferred Skills:

Experience with scheduling workforce planning or operations coordination

Understanding of safety standards and regulatory requirements

Ability to support onboarding training and administrative processes

Commercial Drivers License Class B with passenger endorsement is a plus

We Offer

Physical Health

Exceptional Medical Dental Vision and Life Insurance benefits

Financial Health

Competitive compensation packages
401(k) with 4% employer match
Financial Wellness Tool
Commuter Benefits

Emotional Health

Employee Assistance Program (EAP)
PTO for part-time and full-time positions
Paid holidays
Pet & Legal Insurance

Personal Development

On-the-job training and skills development
Internal transfer opportunities for career growth

*Benefits vary by position and location

WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds skills and perspectives of our workforce we will sustain a competitive advantage and remain an employer of choice. We also see diversity as more than policies; it is imperative for enabling us to attract retain and develop the best talent available.

Required Experience:

WeDriveUis the leader in shared mobility solutions that connect communities campuses and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The companys 5500 team members operate 4000 vehicles across 55 U.S. location...