Document Control Specialist

Elite Construction & Development is expanding our federal and environmental project portfolio and anticipates the award of significant work at the Hanford Site. We are seeking a detaildriven Document Control Specialist with experience supporting projects in highly regulated proceduredriven environments.

Unlike traditional commercial project coordination Document Control in the DOE/Hanford environment requires strict adherence to primecontractor processes templates naming conventions and compliance requirements. Document Control ensures that every document submitted to the prime contractor meets their exact formatting QA and approval expectations.

If you excel in structured workflows understand document lifecycle management and thrive in a compliancefocused environment we want to talk.

Position Description: The Document Control Specialist manages the preparation formatting routing tracking and submission of all project documentation required by the prime contractor. This role ensures that all submittals reports forms correspondence and QA records meet DOE/Hanford expectations follow the prime contractors specified templates and are delivered in a compliant auditready format.

Document Control acts as the internal control point for document accuracy quality and consistency.

Reports to: Project Manager

Supervises: N/A

Essential Duties & Responsibilities*:

Document Preparation & Formatting

• Prepare and format documents using primemandated templates forms styles and naming conventions.
• Ensure all documents meet required QA designations metadata requirements and recordkeeping standards.
• Maintain strict version control to prevent the use of outdated or unapproved documents.

Document Routing & Submission

• Route documents for internal review signatures and approval before submission.
• Create and manage transmittals in accordance with prime contractor procedures.
• Submit documents to the prime contractor via their required delivery methods (email portals dropboxes or designated interfaces).
• Track submission status and follow up until final acceptance.

Records Management & Compliance

• Maintain organized and auditable project files aligned with DOE/Hanford record retention requirements.
• Ensure that all documentationtechnical administrative safety environmental and contractualis stored labeled and accessible for review.
• Support QA environmental safety and engineering documentation processes.

Coordination & Communication

• Work closely with Project Managers Project Engineers Field Work Supervisors Safety QA and subcontractors to collect and organize required information.
• Communicate formatting requirements corrections and submission instructions to internal teams.
• Ensure all stakeholders understand document deadlines and compliance expectations.

Turnover Package Support

• Assist in preparing closeout and turnover packages for submission to the prime contractor.
• Assemble asbuilt documents QA records and required completion forms.
• Verify accuracy completeness and compliance before final delivery.

Minimum Requirements:

• 2 years of document control or project administrative experience in a regulated technical or construction environment.
• Strong attention to detail and ability to follow structured workflows.
• Ability to interpret and follow prime contractor document control procedures and templates.
• Proficiency with Microsoft Office 365 (Word Excel Outlook Teams).
• Strong organizational and communication skills.
• Ability to obtain Hanford Site access if required.

The ideal candidate:

• Experience supporting DOE Hanford or other federally regulated projects.
• Familiarity with controlled documents revision control and QArecord requirements.
• Experience preparing transmittals turnover packages or compliance-driven documentation.
• Exposure to construction engineering or environmental documentation.
• Understanding of NQA1 or similar quality programs.

Other requirements:

• Possess the right to work and remain in the US without sponsorship
• Must be at least 21 years old and pass a criminal background
• Must be able to pass pre-employment drug screening for safety sensitive positions
• Possess a valid drivers license and insurable driving record

Pay Range

$35.09 - $52.50/hour depending on experience

Typically candidates are hired between the minimum and midpoint of the pay range based on applicable experience qualifications and alignment with preferred skills.

Benefits

• Medical Insurance - 2 plans to choose from
• Dental Insurance - In and out of network benefits
• Vision Insurance - Employees have the option of 2 vision plans
• Health Savings Account available with company-added contribution
• Employer-paid Life Insurance with the option to purchase additional life insurance.
• 401(k) with 4% company match
• Accrue 104 hours paid time off (PTO) annually to start
• Nine (9) Paid Holidays

FLSA Status: Non-Exempt

The Fair Labor Standards Act (FLSA) establishes minimum wage and overtime requirements for employees. Under the FLSA some employees are exempted from minimum wage and overtime pay requirements. The term exempt means the position is not eligible for overtime pay while non-exempt positions are eligible for overtime pay.

EEOC: Elite Construction & Development is an Equal Opportunity employer. All qualified candidates will receive consideration for employment without regard to race color creed religion disability sex age ethnic or national origin marital status sexual orientation gender identity or presentation pregnancy genetics veteran status or any other status protected by state or federal law.

Please find out more about us on our website:

Required Experience:

Senior IC