Department Secretary – Respiratory Therapy – Chula Vista Medical Center – Day – Part Time (0.5)

Hours:

Shift Start Time:

Shift End Time:

AWS Hours Requirement:

Additional Shift Information:

Weekend Requirements:

On-Call Required:

Hourly Pay Range (Minimum - Midpoint - Maximum):

The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors including an applicants years of experience unique skills and abilities education alignment with similar internal candidates marketplace factors other requirements for the position and employer business practices.

• H.S. Diploma or Equivalent
• 2 Years secretarial experience.

• Meeting Coordination
  Schedules meetings and related resources (room AV food etc.) and confirms participants.
  Prepares agenda and attachments attends and takes minutes for meetings as directed. Coordinates types copies posts and distributes minutes in a timely manner.
  Coordinates schedule of designated individual(s) using appropriate computer applications and ensures schedule is current and accurate. Coordinates meetings and schedules to ensure there are no conflicts.
  Schedules special functions as directed.
• Customer service
  Alights with departmental patient experience goals and objectives.
  Demonstrates good communication/guest relations by speaking clearly.
  Treats each inquiry professionally and politely
  Strives to always answer questions or refer caller to correct department.
  Greets and makes welcome a variety of customers by the telephone and in person.
  Obtains information from visitors/callers directs as appropriate or takes complete and accurate messages. Acts on requests for customer assistance.
  Uses scripts as appropriate including answering phones transferring calls and service recovery.
  Responds to all inquiries with a timeliness that promotes customer satisfaction.
  Communicates effectively with all levels of staff and uses chain of command.
  Adheres to deadlines and communicates conflicting priorities to appropriate person.
• General clerical duties
  Prepares correspondence memos spreadsheets flyers and other documents as requested. Reviews and edits materials as requested.
  Prioritizes mail (including electronic mail) checks deadlines and initiates responses/action items or refers appropriately.
  Prepares and processes outgoing mail including mail merges bulk mailings and flyers within designated time frames. Distributes mail as appropriate.
  Develops and maintains databases and uses computer applications as appropriate.
  Maintains organized department records files and manuals to ensure efficient retrieval of documents.
  Information and records are kept confidential per guidelines.
  Ensure department files are archived appropriately per standard.
  Assists with completing Human Resources related tasks (maintaining licenses/certifications performance reviews timecard maintenance etc.)
  Complete department specific forms/record/data management per guidelines.
  May coordinate classes for the department (registration/class count send reminders ordering materials updating class documents manage invoice/deposit etc.).
  May maintain CEU issuance requirements.
• Department efficiency and effectiveness
  Resource person within department and to other secretarial/administrative staff and the leadership team.
  Maintains organized and orderly work space.
  Orders supplies forms and equipment maintains stock per guidelines.
  Completes requisitions and obtains necessary authorizations.
  Manages and operates equipment safely and accurately including obtaining supplies troubleshooting and calling for maintenance (e.g. fax copier printer laptop Proxima) to initiate repair.
  Manages department resources (e.g. keys signage mail boxes lockers other per guidelines).
  Coordinates office moves space modifications computer etc.
• Safety
  Adheres to all Sharp and department safety guidelines and regulations.
  Completes Safety Education.
  Identifies and reports any safety hazards.
• Work responsibilities
  Accepts new assignments and deviations from standard work days positively.
  Able to handle more than one task at a time and accurately determines priority of tasks.
  Has a positive and professional attitude and demonstrates team work skills.
  Follows guidelines on use of Paid Time Off and no tardiness.
  Complies with organizations/department/unit mandatory education and certification standards.

• Computer skills including Microsoft 365/Office Suite preferred.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin gender gender identity sexual orientation age status as a protected veteran among other things or status as a qualified individual with disability or any other protected class