Administrative Assist (Administrative Assist-General)

Company:

Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.

Position Responsibilities:

• Process and route regularly throughout the day all mail.

• Communicate with the building administration regarding permanent/temporary passes to the building work during off-hours temporary car passes.

• Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.

• Translate from English into Ukrainian or vice versa if requested or provide translation services.

• Coordinate mail and shipments

• Coordinate leased or company owned vehicles taxi upon request.

• Keep the photo archive; get photos printed.

• Provide travel support to company employees and partners including visas rented cars ground pick up VIP lounge and other special arrangements.

• Performs recurring invoice processing cost analysis or other business objectives through collecting processing and distributing documents or data.

• Coordinate Record Information Management (RIM) and document storage requirements.

• Locate and assemble information for various meetings reports briefings etc.

• Order stationery for the office.

• Keep first aid medical kits on each floor complete.

• Monitor newspapers subscription.

• Order business cards/holidays postcards/special souvenirs.

• Write simple or repetitive non-technical correspondence in accordance with a given format.

• Provide secretarial supporting when required.

• Perform other duties as assigned.

• Managing reception / front office including answering calls screening & badging the visitors receive various deliveries (office supplies documents couriers) coordinating for shipping distribution of mails booking conference rooms.

• Facilitate non-Boeing visitor access and on-site support.

• Ensure office supply availability order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):

• Bachelors degree in related field.

• Languages: Ukrainian English Upper-Intermediate is a must.

• Proficient in Microsoft Office (Word Excel PowerPoint) Outlook.

Preferred Qualifications (Desired Skills and Experience):

• Graduate degree in administrative or secretarial studies.

• 2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:

• Business writing knowledge of office management systems and procedures organizational and planning skills.

• Proven admin or assistant experience.

Language Requirements:

Education:

Relocation:

Security Clearance:

Visa Sponsorship:

Contingent Upon Award Program

Shift: