Secretary III-Heart Institute Greenpoint Cardiology Multiple Offices (MSUS, Park Ave South, Greenpoint, Park Slope, Sheepshead Bay) Full Time Day, 9am-5pm

Brooklyn, NY - USA

Monthly Salary: USD 34 - 34

Posted on: 8 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Secretary III-Heart Institute Greenpoint Cardiology - Multiple Offices (MSUS Park Ave South Greenpoint Park Slope Sheepshead Bay) Full Time Day 9am-5pm

Answers telephones screens and directs incoming phone calls takes messages and responds to inquiries requiring knowledge of departmental operations and schedules in a professional manner. Interacts with Medical Center and non-Medical Center personnel in a professional and courteous manner

Responsibilities

1. Handles and prepares correspondence for department personnel as assigned

2. Determines layout of documents and organizes same based on audience and word processing capabilities

3. Possesses satisfactory knowledge of medical terminology

4. Coordinates work and that of others as required

5. Facilitates staff activities based on personal observation and feedback form other personnel

6. Ensures meeting times and appointments are clearly communicated and are in accordance with other priorities time-frames and dates desired

7. Ensures that minutes of meetings are prepared in an effective manner based on accuracy and thoroughness of documentation

8. Maintains cleanliness and orderliness of work station

9. Maintains a variety of departmental records and logs by manually writing information as well as entering information into computerized database

10. Checks entries for accuracy and periodically compiles same into report format

11. Maintains records in an orderly manner and in accordance with established record keeping system

12. Ensures quality and timeliness with which materials are photocopied (based on extent to which materials are ready by time/date desired appearance of photocopied materials)

13. Opens reviews sorts dates stamps and distributes mail received

14. Responds to routine and emergency inquiries in a timely manner

Qualifications

High School Diploma or Equivalency
Prior secretarial experience in a hospital or office environment
Polish Speaking Preferred

Collective bargaining unit: SEIU 1199-MSBI

SEIU 1199 at Mount Sinai Beth Israel and MS Downtown AOG - Heart Institute Greenpoint Cardiology - BI Mount Sinai Beth Israel

Required Experience:

Junior IC

DescriptionSecretary III-Heart Institute Greenpoint Cardiology - Multiple Offices (MSUS Park Ave South Greenpoint Park Slope Sheepshead Bay) Full Time Day 9am-5pmAnswers telephones screens and directs incoming phone calls takes messages and responds to inquiries requiring knowledge of departmental o...