Graduate Administrative Assistant Social Work Program (Spring 2026)

Department:

Social Work Program

Position Summary:

A Graduate Administrative Assistant (GAA) assists administrative staff with collecting organizing and analyzing various types of data or information assist with special projects and other duties assigned by the units supervisor and/or appropriate faculty and/or staff. Stipend: $12.00 per hour with a max of 20 hours per week for a total of three semesters. Student compensation is based on the number of hours worked and students must clock in and clock out for each shift. Biweekly payroll over the course of the term.

In addition to a stipend graduate assistantships carry a scholarship of 9 semester hours of graduate tuition and the general university fee.

Duties and Responsibilities:

• Assists in logging and processing conference grant and internship materials.
• Attend recruitment events as a representative of the Graduate School.
• Assists in research related tasks including use of the library and internet to find and/or update sources.
• Performs a combination of duties under the supervision of the grant personnel.
• Performs clerical and other related duties as assigned.

Graduate Assistantship Qualifications:

• Must be classified as a degree-seeking graduate student at JSU.
• Must be actively enrolled in a graduate degree program at JSU during the assistantship semester.
• If a new student must be admitted to a degree program.
• Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist.

Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses undergraduate deficiency courses etc.) the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the students advisor to the Director of Graduate Studies.

• Must hold the minimum required GPA for the students enrolled degree program.
• During the assistantship semester must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term May June and July). An exception to this requirement may be made by the Director of Graduate Studies under the following circumstances:
  • If a student is classified as a graduate student and is required to take undergraduate courses for a graduate degree (foundation courses undergraduate deficiency courses etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the students advisor to the Director of Graduate Studies.
  • If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree the student may be considered for an assistantship.
  • If a student will hold a Graduate Teaching Assistantship during a summer term the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship as long as the courses are required for the degree.
• Must not be holding another campus job.
• A graduate assistant is prohibited from accepting receiving or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted.
• If the student has previously held a Graduate Assistantship position at JSU the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship.
• It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail.
• It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs.
• Must complete FERPA training Sexual Harassment training and other training as required through JSU.
• International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation.

Notice Regarding International Students:

• All International Students must be in a valid immigration status.
• Please visit the International Programs website for additional information: to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following:

1. Passport from their respective country.
2. F-1 Student Visa or J-1 Exchange Student Visa.
3. U.S. Customs Form I-94.
4. Official photo identification.
5. Official Social Security Card imprinted with Valid for Work Only or similar statement.

Required Documents:

1. Cover Letter
2. Resume

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.