Part-Time Medical Appointment Clerk

PART-TIME MEDICAL APPOINTMENT CLERK

Scott AFB IL

AAI is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cybersecurity development IT infrastructure supply chain management and other professional services such as system design and continuous improvement. AAI is a VA CVE-certified Service-Disabled Veteran-Owned Small Business (SDVOSB) SBA-certified Economically Disadvantaged Woman-Owned Small Business (EDWOSB) and a Woman-Owned Small Business (WOSB) with offices in Hampton Roads Virginia Montgomery AL Washington DC and Atlanta.

Fully qualified candidates are welcome to apply directly on our website at: is actively recruiting a Part-Time Medical Appointment Clerk to performduties at 375th Medical Group Scott AFB IL and/or at the 375 MDG OFallon Family Medicine Clinic St Elizabeth Hospital OFallon IL. The Medical Appointment Clerk Schedules appointments in a government computer system for primary care specialty and subspecialty medical addition to scheduling requested appointments this position will call patients or respond to secure messaging submissions to schedule reschedule and/or cancel appointments as needed including appointments for consult/referral specialty care within the MTF or at civilian facilities.

RESPONSIBILITIES:

• A fully qualified typist (computer keyboard) with a minimum of 50 WPM is required.
• Clearly speak and understand the English language.
• Use of standard office equipment such as personal computers copiers fax machines and telephone systems.
• Possess general medical ethics telephone etiquette and excellent communication and customer service skills.
• Work Environment/Physical Requirements. The work is mainly sedentary but may require walking bending standing and/or carrying of light items such as files manuals and medical records.

REQUIREMENTS:

• Education. High school diploma or General Educational Development (GED) equivalency.
• Experience. At least 6 months of experience in medical office scheduling.
• Must be a U.S. citizen.

PERFORMANCE OUTCOMES:

• Schedules medical appointments and determines patient eligibility for services from phone calls secured messaging or other methods used for appointment requests. Supports PCM by name processing for an appointment and appropriate access to care timeframes during the allocation of standard appointment types.
• Maintains appointment schedules using a government computer system (Composite Health Care Systems (CHCS) AHLTA or MHS GENESIS.
• Validates eligibility through appropriate booking through the Defense Eligibility Report System (DEERS). May be required to register patients not already in the computer system such as newborns.
• Maintains accurate and up-to-date patient schedules and logs. Utilizes the Government computer system tools and standard protocols (detail codes freezing slots and TRICARE online usage) to facilitate maintenance of appointment slots rescheduling options or cancellation processing.
• Validates basic patient demographic information prior to booking appointments for patients. Makes required updates.
• Call patients or respond to secure messaging requests as needed to schedule reschedule and/or cancel appointments. Promotes consult/referral specialty medical care within the MTF or at civilian facilities. Provides the patient with specific visit instructions.
• Pulls records and files documentation as needed. Confirms medical records are available for upcoming appointments on provider schedules.
• May assist in the preparation of patient notices (telephonically or form letter formats) for appointment reminders no-shows or rescheduling/cancellations.
• Receive and electronically deliver telephone messages (t-cons) to PCMs and/or clinic nurses by using the Government computer system standard protocols and individual clinic guidelines as needed.
• If in the lead clerk position attendance at the clinic Access to Care Meeting is mandatory for central booking representation.

UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES:

• Armed Forces Health Longitudinal Technology Application (AHLTA).
• Composite Health Care systems (CHCS) and/or MHS GENESIS.
• Defense Enrollment Eligibility Reporting System (DEERS).

Our benefits include:

• Paid Federal Holidays
• Robust Healthcare and Dental Insurance Options
• 401a plan
• 401k plan
• Paid vacation and sick leave
• Continuing education assistance
• Short Term / Long Term Disability & Life Insurance.

Veterans are encouraged to apply

AAI does not discriminate in employment opportunities terms and conditions of employment or practices on the basis of race age gender religious or political beliefs national origin or heritage disability sexual orientation or any characteristic protected by law. Pending guidance from the Safer Federal Workforce employees may in the future be required to provide evidence of COVID-19 vaccination or request and receive approval for a medical or religious exemption.

Required Experience:

Junior IC