General OfficeWarranty Clerk
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Job Location:
Henderson, NV - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The General Office/Warranty Clerk plays a vital role in supporting deal compliance inventory control and wholesale sales operations within the business office. This position ensures that all internal controls and asset protection measures are strictly adhered to on a daily basis. The Clerk is responsible for processing all documents efficiently and promptly while consistently maintaining regulatory compliance throughout all procedures. Additionally the role involves performing thorough compliance verification on all vehicle transactions and providing continuous support to management. Attention to detail and a commitment to accuracy are essential to success in this position.
ESSENTIAL DUTIES:
- Thoroughly verify all deal documents meet the compliance requirements prior to billing. Including all internal documents and processes. All local state and federal regulations and laws. If errors or missing documents are found you are required to document and inform you supervisor for instructions on how to resolve all errors.
- Ensures monthly physical inventories are performed and turned into the office manager for reconciliation.
- Reconciles other select accounts monthly and analyze and report any abnormalities.
- Ensures all schedules are reviewed and reconciled throughout the month and prepare to meet with the office manager on assigned dates for review prior to performing adjusting entries.
- Process warranty cancellations for customers and banks.
- Ensures proper approvals are obtained on all transactions and entries.
- Scan all work papers processed within you job duties and all other documents as assigned by supervisor.
- Must adhereto the General Office Clerk daily check sheet unless otherwise directed by immediate supervisor.
- Perform all additional tasks assigned by your supervisor.
- Maintains a professional appearance.
- Communicate professionally with all required points of contact electronically in person on the phone or via any other method of communication.
Competencies
- Effective professional written & verbal communication with Customers Vendors Management subordinate staff & other co-workers
- Ability to manage multiple daily tasks and utilize advanced organizational skills
- Ability to utilize all office equipment to full function.
- Ability to utilize all computer software and systems.
- Must maintain Ethical Consistent Practices at all times
- Must have dealership experience
Work Environment
Employee regularly works in an office setting. Employee may be exposed to outside weather conditions while conducting audits and transporting documents from one dealership to another. Employee may also as needed work near or within the service and parts department where noise levels may be higher and may have fumes commonly used in an automotive repair facility.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is frequently required to sit stand walk drive talk write type and hear. This position requires the ability to occasionally lift office products and supplies up to 20 pounds.
Position Type/Expected Hours of Work
This is a full-time onsite position. Standard days and hours of work are Monday through Friday 8:00 am to 5:00pm unless business or deadlines dictate otherwise particularly as relates to payroll and month-end expectations.
Travel
Local travel to various worksites may be required. Some overnight out-of-state travel required as Management training or manufacturer meeting requests dictate attendance.
AAP/EEO Statement
Findlay Automotive Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall and transfer leaves of absence compensation and training.
Disclaimer
This job description is not intended to be an exhaustive list of all responsibilities activities skills requirements working conditions etcetera associated with performing the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise or require new/different tasks duties responsibilities and activities be performed as assigned at any time with or without notice.
Key Skills
- Multi-line Phone Systems
- Typing
- Data Entry
- Customer Service
- Clerical Experience
- Computer Skills
- Math
- Microsoft Word
- QuickBooks
- Office Experience
- 10 Key Calculator
- Filing
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