Trade Show & Event Management Specialist

About the Role

The Trade Show & Event Planning Specialist plays a key role in planning coordinating and executing marketing and internal events and trade shows around the this position you will manage detailed logistics ensure alignment with event goals and help create impactful experiences that strengthen customer relationships and support business growth. Your work will directly contribute to the success visibility and engagement of our brand at industry and proprietary events.

Responsibilities

• Manage and own a global portfolio of small and medium trade shows and events.
• Oversee all event logistics including setup tear-down transportation shipping and booth installation.
• Build and maintain detailed event timelines schedules and project plans.
• Partner closely with marketing sales and product teams to deliver best-in-class event experiences.
• Prepare manage and reconcile event budgets.
• Coordinate all onsite services including AV booth build vendors food & beverage and other support partners.
• Develop attendee communications such as save-the-dates confirmations and Know Before You Go guides.
• Create engaging booth and event experiences that attract audiences and drive meaningful interactions.
• Research and evaluate sponsorship opportunities that enhance visibility and deliver measurable business impact.
• Provide project management oversight and on-site support as needed.
• Build and maintain strong relationships with event vendors contractors and service providers.
• Ensure compliance with all budgetary contractual insurance legal health and safety requirements.
• Support daily event operations by delivering administrative tasks efficiently accurately and on schedule.
• Collaborate effectively with team members providing backup support on events as needed.
• Serve as on-the ground support onsite at internal and external events internationally representing the GEM team and level of support

Skills & Qualifications

• Project Coordination: Strong ability to manage multiple tasks deadlines and priorities.
• Vendor Management: Experience sourcing negotiating and managing vendor relationships.
• Event Software Proficiency: Comfortable using event management registration and CRM tools.
• Planning & Organization: Skilled in developing structured event plans schedules and documentation.
• Budget Management: Ability to track monitor and reconcile event budgets.
• Customer & Stakeholder Engagement: Effective communicator with attendees clients and internal teams.
• Logistics Knowledge: Solid understanding of event operations and on-site logistics.
• Adaptability: Able to respond quickly and effectively to changing circumstances and challenges.

For more details please contact Carl Rigby at

Our Interview Practices

To maintain a fair and genuine hiring process we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills experiences and communication style. We value authenticity and want to ensure were getting to know younot a digital assistant. To help maintain this integrity we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.