Events Coordinator
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Job Location:
Riyadh - Saudi Arabia
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description of Events Coordinator
Key Responsibilities The Events Coordinator is responsible for supporting the planning coordination and execution of all events including meetings conferences social functions and special occasions. This role acts as a key liaison between clients and internal operational teams to ensure seamless event delivery and exceptional guest satisfaction. The Events Coordinator assists with administrative tasks event documentation communication and on-site support.
Key Responsibilities
Assist in the planning and coordination of all event details including setup requirements menus audio-visual needs itineraries and event timelines.
Prepare and distribute Banquet Event Orders (BEOs) function sheets and event summaries to all relevant departments.
Coordinate internal meetings with Operations F&B and AV teams to ensure alignment on event requirements.
Serve as a primary point of contact for clients during the planning and pre-event stages.
Respond promptly to event-related inquiries requests and updates.
Conduct venue show rounds and assist clients in selecting spaces and packages.
Build positive relationships to enhance client satisfaction and encourage repeat business.
Provide on-site support during events to ensure smooth operations and adherence to client expectations.
Coordinate with internal teams to resolve any issues promptly and effectively.
Monitor event flow guest needs and service delivery to maintain high-quality standards.
Prepare proposals contracts event confirmations and updated event files.
Maintain accurate event records in Opera Sales & Catering system
Track event payments deposits and billing details in coordination with Finance.
Assist with post-event follow-up feedback collection and reporting.
Additional Information :
- Participate in the Quality improvement process
- Maintain a close relationship with other department Managers/heads.
- Work closely with the hotel team either in finance or other departments to ensure smooth communications are maintained.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more
