Temporary Senior Coordinator, Talent Acquisition – Universal Creative

At Universal Creative we design develop and deliver the most compelling entertainment experiences imaginable to drive growth for Universal Destinations & Experiences worldwide. Our innovative attractions immersive theme parks and world-class resorts fuse art and technology to create new standards in the themed entertainment industry.

Our Team Members are the driving force behind Universal Creative. With their diverse skills and forward-thinking ideas our team pushes us beyond the boundaries of whats possible to achieve the extraordinary. Together were creating a Universe of fun always ensuring the next thing we do is better than the last thing we did.

JOB SUMMARY

Represent Universal Creative Talent Acquisition (TA) as main point of contact for candidates and managers of all levels in the interview and new hire process. Partners with other departments scheduling candidate interviews arranging travel for candidates conducting reference checks relocation administration and new hire paperwork) to deliver a seamless candidate experience. Trusted to identify and alert the Senior Recruiter to any possible roadblock with the candidate or process. Responsible for assuring systems and databases as related to Talent Acquisition are updated maintained and utilized effectively efficiently and in a timely manner. Responsible for maintaining and updating and at times analyzing reports with assigned data in an accurate observant and timely manner.

MAJOR RESPONSIBILITIES

• Acts as main point of contact for candidates of all levels which involves:
  • Scheduling candidate interviews and attending them as needed in place of or with the Supervisor.
  • Coordinating and making candidate travel arrangements including airline hotel and rental car reservations as required.
  • Conducting online reference checks.
  • Preparing offer letters.
  • Receiving and processing signed accepted new hire offer letter and coordinating and processing new hire paperwork including scheduling for fingerprinting.
  • Partnering with the Administration Travel and Global Mobility departments to provide new hire information as appropriate.
  • Processing and securing education verifications.
  • Managing I-9 verification process for NBCU paid new hires.
  • Processing and distributing sign-on bonuses.
  • Processing candidate reimbursements for travel expenses.
  • Reconciling expense reports.
• Provide administrative support to the Talent Acquisition team including but not limited to being responsible for input of all data into Talent Acquisition systems and databases (e.g. PageUp Peoplesoft SAP Brassring SNAP Concur SharePoint Envoy) in an accurate and timely manner. Responsible for ensuring in advance that the appropriate departmental and/or functional (financial) accounts are charged for any fees or costs for travel.
• Maintains and updates all relating Talent Acquisition reports and databases including Position Tracking Team Member Referrals and the candidate databases as required. Trusted to notice and alert Sr. Recruiters to trends affecting TA.
• Strategize ways for improvement by continuously reviewing processes and procedures to ensure goals are accomplished efficiently and in timely manner. Onboard new Senior Coordinators and provide ongoing training as necessary.
• Support Supervisor by conducting phone screens and resume review as needed.
• Key liaison with NBCU Comcast as well as internal HR entities with the development implementation and ongoing maintenance and troubleshooting of technology needs for Talent Acquisition.
• Understand and actively participate in Environmental Health & Safety responsibilities by following established UO policy procedures training and team member involvement activities.
• Performs other duties as assigned.

ADDITIONAL INFORMATION

Proficient in computer programs and systems preferably in PageUp PeopleSoft and similar software programs utilized in a recruiting/staffing environment. Must possess excellent Microsoft capability and skills especially in Outlook Excel and Word. Professional experience working with executives external customers and clients and travel industry agents and providers is required. Must understand the importance of the candidate experience and the long-term value to the company.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

SCOPE

Supports the Talent Acquisition department by maintaining and processing information within computer-based programs. Represents Creative to candidates as the main point of contact and provides first line support for Creative client groups; both NBCU and UO paid.

EDUCATION

High school degree or GED is required. Associates degree (AA) is required. Bachelors degree is preferred.

EXPERIENCE

At least 4 years of related experience in an administrative/analytical support role preferably in Human Resources staffing/recruiting agency or similar role in a high volume business environment; or equivalent combination of education and experience.

Your talent skills and experience will be rewarded with a competitive compensation package.