FinancialAdministrative Coordinator

Required Education: Bachelors degree in Accounting Business Administration or related field.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook Excel and Word)
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.
• Ability to communicate verbally and in writing.
• Ability to build rapport with contractors architects/engineers faculty and staff.
• Able to supervise staff and communicate directions and expectations effectively.
• Ability to produce reports and complete work within deadlines.
• Strong initiative to solve problems in a timely manner.

Advertised Physical Requirements:

• Communicate effectively.
• Engage in repetitive motion.
• Standard office environment.

Departmental Preferences:

• Experience in OU software systems including PeopleSoft LaserFiche Concur OU Foundation Workforce and/or eBuilder as well as Microsoft Office products which includes a high efficiency in Excel along with Word Outlook and Teams.
• Experience in another department at OU institution of higher education or architect/engineer/construction management firm.

Supervision: No supervisory duties

Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Under the supervision of the Business Manager and working directly with the Senior Financial Analyst at A&E Services the Financial/Administrative Coordinator will provide budget management administration and analysis of capital project accounts on all three OU campuses. This position works directly with project managers within the department on construction architectural and engineering contract management and tracking expenditures related to those contracts.

Duties Include:

• Financial management of capital projects on the Norman HSC & Tulsa campuses.
• Assists in the management of accounts receivable for Architectural & Engineering Services.
• Creates monthly project billing and processes CTs for reimbursement of operating account.
• Responsible for entry in PeopleSoft for invoices requisitions and cost transfers for all capital projects on the Norman HSC & Tulsa campuses.
• Reconciles capital project accounts and prepares reports for project managers.
• Monitors departmental activities in financial and operational areas for compliance with audit recommendations.
• Monitors financial and budgetary systems for the department.
• Acts as the payroll coordinator.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar and setting up meetings and appointments.
• Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
• Ensures the work is done in a timely manner.
• Assists the business manager with architect/engineer & construction manager selections per Regents policy.
• Assists in the preparation of consultant & construction manager contracts and contract modifications.
• Oversees records maintenance (inventory personnel office files etc.).
• Performs various duties as needed to successfully fulfill the function of the position.