Portfolio Coordinator

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 8 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Contract /Temporary Assignment Role upto 12 months

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Our Realty Portfolio Team is looking for a Portfolio Coordinator for a Contract Role up to 12 months eligible for extension subject to operational requirements to support the daily administration and management of Metrolinxs real estate portfolio with a particular focus on the collection and tracking of funds owed to Metrolinx through our multiple real estate agreements.

What will I be doing

Leads the day-to-day invoicing and collection of Accounts Receivable for tenants within the Metrolinx real estate portfolio ensuring accuracy and timeliness.
Set up receivable accounts and billing schedules in Oracle Unifier based on the financial obligations outlined in leases licences easements and other real estate agreements.
Monitors AR aging and provide regular status updates on collection efforts including recommended next steps for overdue accounts.
Documents collection activity maintaining consistent contact intervals with outstanding tenants and applying appropriate escalation procedures when required.
Interprets key financial terms in real estate contracts including rent schedules operating cost provisions and payment obligations to ensure correct billing and recoveries.
Works with Accounting in allocating deposits preparing write-offs quarterly budget estimates and any other queries.
Proactively monitors Metrolinxs real estate data to ensure its integrity.
Identifies gaps issues and best practices and ensures that the software is functioning effectively and efficiently.
Offers input and provides analysis to support continuous improvement of business processes and procedures related to Real Estate Managements evolving requirements.
Reviews financial and scheduling commitments for compliance with corporate policies and the terms of real estate agreements.
Other duties as assigned.

What Skills and Qualifications Do I Need

Completion of a diploma in Business Administration Real Estate Property Management Accounting or related field or a combination of education training and experience deemed equivalent.
Demonstrated progressive experience/training with Accounts Receivable including revenue setup billing collections and financial reporting within a commercial real estate or property management environment preferred.
Ability to read and interpret commercial lease agreements including understanding of rent schedules financial obligations indexing/escalations operating cost provisions license fees abatements and other monetary terms.
An understanding of the processes of real property acquisition and disposition particularly in a public sector context.
Experience with computer applications (e.g. MS Office Suite (Outlook Word Excel PowerPoint etc.) databases timekeeping systems and other application software.
Interpersonal customer service and oral/written communication skills to respond to or direct enquiries interact with and provide support to all staff levels and to generate a variety of correspondence reports and documents.

Dont Meet Every Requirement

If youre excited about working with Metrolinx but your past experience doesnt quite align with every qualification of this posting we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email @.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policybefore submitting your application.

Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3 & #LI-Onsite

Required Experience:

DescriptionContract /Temporary Assignment Role upto 12 months Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansio...