Facilities Coordinator Hakataekimae, Pharmaceutical

Fukuoka - Japan

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Duties & responsibilities

サイトオペレーション

BMLLと連絡を取りオフィス環境を管理し問題を解決する
消耗品の管理と在庫維持
鍵の管理と在庫管理
バッジとアクセス権のリクエスト対応
サイン表示内容を含む運用マニュアルとポータルサイトの更新
イベントサービスの準備と部屋のセットアップの調整
小規模プロジェクトの計画スケジュールベンダー手配の調整
スムーズな運営のための主要ユーザーとの関係構築
業界ベストプラクティス運営の実施支援
すべての建物の手順と性能指標が常に維持されていることを確認するためのサイト検査と評価の実施
すべての財務管理要件が適時かつ正確に完了するよう財務プロセスを支援
クライアントとJLLのシステム両方での請求書処理
発注対応
緊急時にはチームメンバーと共に関連ベンダーまたはBMと連絡を取り問題を解決する
関連業者と廃棄物管理の要求に対応する
スペース管理とその文書管理をサポートする
アメニティ用品と一般事務用品の手配
エネルギー管理に関する報告のサポート
その他の管理業務のサポート
KPI要件を満たすための作業指示管理
オフィスコンシェルジュとマネージャーのサポート支援

協力業者の管理

サイト内のすべての請負業者が必要な基準に従って業務を遂行するよう管理する

業者の作業の検査を含む

Site Operations

Communicate with BM / LL to manage the workplace environment and fix the issues

Manage the consumable items and maintain the inventory

Manage the keys and the inventory

Handling the request for the badge and the access

Update the operation manuals and portal site including signage contents

Coordinate preparations and room set-up for event services

Coordinate planning schedule vendor arrangement for minor projects

Establish the relationship with key users for smooth operation

Assist in the implementation of Industry Best Practice operations

Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Invoice handling in both client and JLL system

PO issuing and tracking

In emergency case communicate with the related vendors or BMs to resolve the issue with team member.

Handle the request of waste management with the related vendors.

Support the space management and those documentations.

Arrange the amenity goods and general office supplies.

Support the reporting on energy management.

Support other administrative work.

Managing Work order to meet KPIs requirement.

Support / help office concierge and managers

Vendor Management

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors works)

Candidate Specification

施設管理ホスピタリティサービスまたは関連分野での1年以上の経験

優れたコミュニケーションとプレゼンテーションスキル

ダイバーシティとインクルージョンに対する意識

日本語ネイティブレベル英語ビジネスレベル

Microsoft アプリケーションExcelPowerPointWordOutlookの知識とスキル

自発的で自信があり活力がある

強い目標志向すべての業績目標達成に焦点を当てる

チームプレイヤー目標達成のために他者と協力し良好に働く

More than 1 year experience on Facility Management / Hospitality services or related field

Good communication and presentation skills

Mind-set of diversity and inclusion

Native level in Japanese and business level in English

Knowledge and skill for Microsoft applications (Excel PowerPoint Word Outlook)

Self-motivated; confident & energetic

Strongly goal-oriented focuses on meeting all performance targets.

Team player cooperates and works well with others to meet targets.

Location:

On-site Fukuoka Japan

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...