Secretary to Counseling Department Category I Classification B

Reports To: Director of Counseling Dept. /Building principal unless otherwise noted

Work Schedule: 7.5 hours per day Monday through Friday 42 weeks per school calendar year

Main Job Tasks and Responsibilities

• Responsible for maintaining and submitting interns report
• Schedules college representative visits for school hour sessions and assists the representative upon arrival. Schedule and direct students to sessions accordingly
• Receives inquiries in the guidance office and directs visitors to the appropriate office
• Answers the guidance office phone and directs calls accordingly
• Maintains the Scholarship File Box and ensures adequately stocked and serves as the liaison between students and community groups for scholarship applications
• Distributes college applications information testing applications etc. to students and parents as needed
• Orders and oversees supplies for the guidance office
• Serves as liaison with the H.O.P.E. Program Success through Education and 21st Century Program.
• Types letters and forms for classroom distribution as counselors needs arise
• Maintains and updates student data as students enroll or change addresses
• Process all withdrawal forms and communicate with teachers as needed
• Responsible for completing a variety of yearly State Reports
• Maintain and update required state reporting regarding student diplomas
• Manage day-to-day operations of the Counseling Department with students
• Attend Department and/or in-service meetings for the purpose of conveying or gathering information required for Counseling Department functions as needed or requested by the immediate supervisor
• Other duties as assigned

Education and Experience

• High School Diploma or equivalent
• Demonstrates strong interpersonal skills
• Maintains professional and friendly demeanor and ability to work well with a diverse population
• Possess excellent organizational skills
• Ability to manage time efficiently and multi-task effectively
• Demonstrates strong writing and editing abilities with the ability to communicate clearly and effectively
• Maintain confidentiality at all times
• Strong computer knowledge and general office procedures
• Previous administrative experience preferred

Salary and Benefits

Payment Type: $13.00 per hour

Benefits: Per MCESP Agreement

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race color national origin sex (including transgender status sexual orientation and gender identity) disability age religion military status ancestry or genetic information which are classes protected by Federal and/or State law (collectively Protected Classes). This includes the Corporations employment opportunities programs and/or activities or if initially occurring off Corporation grounds or outside the Corporations employment opportunities programs and activities affecting the Corporations environment. For further information clarification or complaint please contact the MCAS School Administration 408 S. Carroll Avenue Michigan City Indiana 46360 at for Title IX (gender equity related issues); or Special Education Director 408 S. Carroll Avenue Michigan City Indiana 46360 at for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent Dr. Wendel McCollum 408 S. Carroll Ave. Michigan City Indiana 46360 at .