Experienced Executive Assistant
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Job Location:
Gainesville, FL - USA
Monthly Salary:
$ 36000 - 48000
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Executive Assistant to General Manager
Location: Parks Motor Group ofGainesville FL
Employment Type: Full-Time On-Site (with some flexibility)
About the Role
We are seeking an experienced highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead protect the executives time and act as a central hub for communication and follow-through across the organization.
The ideal candidate is sharp organized direct and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required.
Key Responsibilities
Executive Support & Prioritization
Manage a dynamic and frequently changing calendar including meetings calls deadlines travel and select commitments.
Prioritize requests for the GMs time and attention ensuring focus on the highest-impact activities.
Prepare the GM for meetings with agendas briefing materials key data and clear desired outcomes.
Attend key meetings as needed take notes track action items and follow up to ensure completion.
Operations & Project Coordination
Coordinate communication and follow-up with department leaders and key players.
Assist with special projects including research task tracking timelines and reporting.
Draft edit and format documents presentations and reports using Microsoft Word/Docs Excel/Sheets and PowerPoint/Slides. Must be extremely proficient in these documents.
Help build and maintain systems processes and organization for documents information and workflows.
Communication & Gatekeeping
Serve as a professional tactful gatekeeper protecting the GMs time while maintaining strong relationships.
Draft clear concise and professional emails and messages sometimes as the GMs voice.
Coordinate and schedule calls and meetings with internal staff external partners vendors and VIP contacts.
Logistics & Personal Support (as needed)
Arrange travel including flights hotels ground transportation and detailed itineraries.
Assist with select personal logistics that impact the executives availability and focus (appointments reservations etc.).
Qualifications
Required:
Experience as an Executive Assistant supporting a corporate level executive business owner or senior leader.
Experience in a fast-paced high-accountability environment (growth company sales-driven business multi-location or similar).
Strong proficiency with:
Email and calendar tools (Outlook or Gmail)
Microsoft Office and/or Google Workspace (Word/Docs Excel/Sheets PowerPoint/Slides)
Basic project/task tools
Exceptional written and verbal communication skills.
High level of professionalism confidentiality and discretion.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction.
Thick skin and low ego; comfortable with direct feedback and high expectations.
Preferred:
Experience in a sales-centric automotive retail or multi-location business environment.
Experience managing both business and limited personal support for a busy executive.
Comfort with basic business metrics and reviewing simple financial/operational reports.
What Success Looks Like
The GMs calendar reflects strategic priorities not just incoming requests.
The GM arrives to meetings fully prepared with no surprises.
Routine issues and noise are handled before they ever reach the executive.
Projects and tasks move forward consistently because follow-up is tight and organized.
Internal and external stakeholders view you as an organized reliable and highly professional point of contact.
Compensation & Benefits
Competitive salary commensurate with experience: $36000 $48000 base.
Performance-based bonus potential.
Benefits package may include: medical dental vision 401(k) paid time off etc..
Standard schedule: e.g. MondayFriday 8:30 a.m.5:30 p.m. with some after-hours responsiveness as needed.
How to Apply
Please apply through this posting and include:
Your resume.
A brief note describing a time you helped an executive avoid a major problem or significantly improved their efficiency.
An example of a system or process you created that made your executives life easier.
Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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