Events Coordinator (Sales Coordinator)

Sacramento, CA - USA

Yearly Salary: $ 53293 - 74989

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

THE POSITION

With supervisor approval incumbents may be eligible for intermittent remote work; however they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

This Events Coordinator position supports the sales and booking of events at The SAFE Credit Union Convention Center Memorial Auditorium and SAFE Credit Union Performing Arts Center. These three distinct event spaces represent the SAFE Credit Union Convention & Performing Arts District and provide unique event spaces for a wide range of programming.

IDEAL CANDIDATE STATEMENT

The ideal candidate for this position will be customer focused and possess a general understanding of how events can be successful. They will thrive in a team environment and bring creative ideas that support the success of both external and internal customers. The SAFE Credit Union Convention & Performing Arts District provides a wide range of options to host events and the ideal candidate will understand how best to leverage these unique event spaces.

DEFINITION

To supervise and coordinate the service needs of events held at the Sacramento Community Convention Center or other City facilities and grounds; to serve as the Citys representative at assigned events.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by a higher level position. Responsibilities include the supervision of on-call events or set-up staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

EXAMPLES OF DUTIES

Depending upon assignment duties may include but are not limited to the following:

- Plan and direct events as assigned by the supervisor.
- Meet with users to provide information regarding the facilitys capabilities and services; determine equipment personnel and other services required for events.
- Calculate estimates and final costs to users for equipment personnel and other services; prepare cost settlement data.
- Coordinate outside service needs with catering concessionaires security ushers and other service providers.
- Issue instructions to technical and maintenance personnel to assure that all necessary equipment and services are scheduled and in order; monitor events in progress.
- Attend events and serve as liaison between user and the City.
- Respond to facility user complaints and inquiries.
- Enforce health safety and other regulations.
- Assign and review the work of events or set-up staff.
- Review contracts to assure compliance with terms and conditions.
- For events held outside of the Community Convention Center oversee the delivery set-up pick-up and maintenance of event equipment.
- Maintain event records and prepare related reports and correspondence.
- Perform related duties as assigned.

QUALIFICATIONS

Knowledge of:

- Principles and techniques used in planning coordinating and servicing a variety of theatrical entertainment recreational industrial and educational events.
- Health fire and safety codes and emergency procedures affecting the use of public events facilities/grounds.
- Security concession service and operations needs associated with events.
- Arithmetic through percentages.
- Computers and common software packages.
- Supervisory techniques.

Ability to:

- Anticipate schedule and coordinate equipment operations and service needs for individual events.
- Communicate effectively orally and in writing.
- Identify event problems and take effective course of action.
- Respond to licensee and public inquiries and complaints in an effective and tactful manner.
- Determine user fees for equipment personnel and other services.
- Direct the work of others.
- Establish and maintain effective relationships with those contacted in the course of work.

Experience:

One year of responsible experience in planning and supervising a variety of events in a large recreational entertainment or similar public use facility or grounds.

Education:

Completion of 60 college semester units including courses in business or public administration. Experience can substitute for the education on a year-for-year basis.

PROOF OF EDUCATION

Should education be used to qualify for this position then proof of education such as but not limited to university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.

1. Application:(Pass/Fail) All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
- If applicants do not list current and/or past job-related experience in the duties area of the Work Experience section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).

If see resume is noted in the Work Experience section; a resume will not substitute for the information required in the Work Experience section.
Proof of education such as but not limited to university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
If youre requesting Veterans credit a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veterans credit can be found in the Civil Service Board rules under rule 4.9C.
Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam: (Weighted 100%) The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance level and progression of a candidates education training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions please note:

Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
A resume will not substitute for the information required in the T&E questions.

3.Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidates eligibility expires one year from the date of notification of a passing score for the Events Coordinator examination.

4.Screening Committee: (Pass/Fail) All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications as stated on the job announcement for applications selected by the hiring department.

5.Conditional Hire: Upon receipt of a conditional offer the selected candidate must complete and pass Live Scan/fingerprinting. If applicable candidates may also need to pass a pre-employment medical exam controlled substance and/or alcohol test and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

Please visit a comprehensive step-by-step guide to the application process.
For technical support between 6 AM - 5 PM PT contact Live Applicant Support at .
Visit the City of Sacramento Human Resources Department website at an email to ; or
Call the Human Resources Department at

Required Experience:

THE POSITIONWith supervisor approval incumbents may be eligible for intermittent remote work; however they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.This Events Coordinator position support...