Office Administrator
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a detail-oriented Office Administrator to support their administrative and accounting functions. This role will help keep day-to-day office operations - especially AP file management and data coordination- running smoothly while the company continues its marine-industry projects.
Key Responsibilities
Key Responsibilities
- Handle Accounts Payable (AP): invoice processing coding reconciliation payment tracking
- Maintain and organize company documentation project files and records
- Manage data entry spreadsheets and reporting using Microsoft Excel
- Provide general administrative support scheduling filing email/phone correspondence and internal coordination
- Assist with basic financial/admin tasks as needed such as tracking project expenses or liaising with vendors
- Collaborate with engineering/project staff to support project-related admin tasks
- Experience in assisting with AP (Accounts Payable) in an office or small-business environment
- Comfort and proficiency using SharePoint (or similar document-management system) to organize and manage files
- Intermediate-to-advanced skills in Excel (data entry spreadsheet organization basic reporting)
- Strong organizational skills attention to detail and ability to work independently
- Clear communication skills.
- Familiarity with accounting software such as Sage (or willingness to learn)
- Part-time: 3 days per week
- Duration: 3 months with potential to convert to a full-time permanent role depending on workload in the new year
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
