Administrative Assistant, Advancement Operations

About the University of Denver

The University of Denver (DU) a private university is the oldest independent university in the Rocky Mountain region with approximately 12000 students in undergraduate and graduate programs. DU is classified as an R1: Doctoral University.

At the University of Denver were doing higher education our way: authentic to the Rocky Mountain Wests confident optimism and pragmatic independence. It sets us apart. Were preparing young people to be the solutions in their own stories empowering them to face uncertainty with confidence and uncommon sense.

Were fiercely ambitious and forward-thinking surpassing all expectations to redefine success and how to achieve it. And were true to our mission as a top-tier private R-1 institution dedicated to making the world a better place contributing to our communities and making positive change in the world.

About DU Advancement

The Denver Difference campaign is our most ambitious campaign yet. It marks a dramatic shift in conventional thinking about what the university experience can and should be. DU is setting the bar with our approach to higher education developing and preparing students to be successful in life in every way. The University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni engagement development operations and campaign leadership DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.

Position Summary

The Administrative Assistant supports a team of advancement professionals. The Administrative Assistant manages several business functions within their assigned team (including scheduling travel arrangements meeting preparation customer service and general correspondence). In addition to these business functions the Administrative Assistant is also responsible for partnering with the leader in their area to support them in efficiently and effectively managing their portfolio of responsibility. This may include assisting with program development strategies executing events data entry special projects as well as other activities.

This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail commitment to quality and ability to take initiative are essential to success in this position. The Administrative Assistant must also be an effective professional and diplomatic liaison to a variety of audiences including University leadership advancement staff campus colleagues donors alumni parents and other constituents.

Essential Functions

Administrative Coordination

• Support the leader in their assigned team to effectively manage their portfolio of responsibilities. This may include specific assignments related to monitoring team-based and division goals research and data compilation data entry business process improvements meeting logistics as well as purchasing and resource management.
• Provide full administrative assistance to their functional area leader and their direct reports. Manage calendars to schedule meetings with staff campus colleagues consultants vendors and others. Coordinate travel arrangements as needed.
• Create and deliver high-quality professional reports presentations and other documents for internal and external audiences.
• Serve as a strong liaison and provides excellent customer service to University leadership advancement staff campus colleagues alumni donors and others.

Budget Coordination

• Prepare expense reports and reimbursement requests on behalf of their assigned team.
• Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Special Projects

• Organize and facilitate trainings meetings and small events as needed.
• Research and prepare reports on specific topics (e.g. benchmarking/best-practices at other institutions donors/alumni giving histories/constituent information etc.).

Talent Operations

• Develop and execute interview strategies for their functional area in partnership with the Director of Talent Acquisition and Inclusion and hiring managers with a commitment to fair equitable and competitive recruitment processes including scheduling multi-phase interview processes.
• Serve as an Advancement brand ambassador for applicants by communicating with applicants and coordinating robust interview activities.
• Ensure effective communication with hiring managers throughout the interview process.
• Update and maintain applicant and search records in the applicant tracking system.
• Facilitate new employee onboarding.

University Citizenship

• Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic effective and collaborative advancement practices.
• Model One DU leadership.

Knowledge Skills and Abilities

• Outstanding attention to detail and commitment to quality.
• Excellent interpersonal skills including verbal written and organizational skills.
• An understanding and attitude of customer service; ability to be very flexible and adapt to change.
• Must be able to manage time well particularly while managing competing priorities.
• Must be able to work independently and as a part of a group.
• Willingness to take initiative keep a positive attitude and maintain a professional demeanor.
• Adept at problem-solving critical thinking and using judgment in situations that that require sensitivity and tact.

Required Qualifications

• Bachelors degree or equivalent combination of education and work experience (Veterans with equivalent combination of military certification/education and experience may substitute for the degree qualification).
• 2 years of professional administrative or related experience.

Preferred Qualifications

• Experience working in a non-profit or similarly complex setting.

Working Environment

• Standard open office environment.
• Noise level is quiet to moderate.

Physical Activities

• Ability to sit in front of a computer for an extended period.
• Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. with assistance.

Work Schedule
Monday - Friday 8:00 a.m. - 4:30 p.m.; some nights and weekends as accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) December 15 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 7.

Hourly Range:
The hourly range for the position is $22.00 - $27.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.