Accounts Payable Specialist & Travel Expenses Analyst Portuguese

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering design and manufacturing combined with category-leading brands in compression controls software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change an undergraduate student exploring your first opportunity or recent graduate with an advanced degree we have opportunities that will allow you to innovate be challenged and make an impact. Join our team and start your journey today!

Role and Responsibilities

We are seeking a highly skilled AP and T&E Analyst within our Global Business Services (GBS). This role will be responsible for managing and processing invoices ensuring timely payments and maintaining accurate financial records.

Accountabilities

• Perform invoice processing to ensure that all bills and employee reimbursements are settled accurately and on time

• Coordinate with receivers to confirm that all invoices are matched and address any invoice discrepancies swiftly

• Generate payment proposals for electronic transfers checks and wires adhering to the global policy

• Investigate and resolve payment issues while collaborating with both internal and external stakeholders

• Maintain records of all AP documents including invoices approvals statements etc.

• Oversee the AP mailbox ensuring that all inquiries invoices and other communications are addressed promptly and professionally

• Respond to AP inquiries from vendors and internal stakeholders

• Develop and communicate AP reports as requested by the AP and T&E Supervisor or Manager

• Audit employee expense reports in accordance with our global policy utilizing the Concur expense system

• Foster strong relationships with employees and communicate closely with end users to ensure the timely submission of reports

• Assist employees on the use of the Concur expense system and best practices for expense reporting

• Help perform periodic expense compliance audits to ensure the integrity of expense payments in alignment with local and global policies

• Collaborate with other AP and T&E Analysts in the event of payment errors to resolve issues and ensure expenses are paid on time

• Draft training materials and resources for employees regarding expense policies and procedures

• Generate periodic reports from Concur to provide KPIs and facilitate the continuous improvement of expense reimbursement processes

Qualifications and Experience

Essential:

• Bachelors degree in Finance Accounting Business Administration or a related field

• 0 3 years of relevant experience in accounts payable expense auditing or financial management

• Highly detail-oriented with the ability to work under tight deadlines in a high-volume fast-paced team environment

• Strong analytical and communication skills

• Fast learner of technology and coachable

Preferred:

• Masters degree in a relevant field or Chartered Accountant designation

Technical Skills and Knowledge

Essential:

• Proficiency with Microsoft Office Suite

• Familiarity with financial software and Oracle

• Solid understanding of payables and expense processes and best practices

Languages

• Fluency in English proficiency in Spanish both spoken and written is required

Collaboration First Hybrid Work Arrangements:

This role is hybrid eligible with the requirement to be in office at least three days per week. Colleagues are expected to demonstrate a collaboration first mindset which is the understanding that teams will work together in-person and colleagues should be flexible to adjust their hybrid days based on business needs. You will have an opportunity to work with your team and leader to determine when you should be in office to drive meaningful connections and to best serve our customers.