Executive Assistant
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Job Location:
Fulton, NY - USA
Monthly Salary:
$ 24 - 28
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
OVERVIEW
The ExecutiveAssistantwillsupporttheExecutiveTeamthrough administrative project management and communications support.S/hewill also coordinate and manage all staffmeetings retreatscelebrationsstaff practices and othereventsasnecessary. This full-time position requires an individual who works well with others is organized can problem-solve andanticipateneeds. S/he is committed to collaboration and mobilization of volunteers and other staff to fulfill the mission and ministry goals of Grace Community Church.
CHARACTER
S/he is a self-aware spiritually mature believer in a vital growing relationship with Jesus Christ expressed in a commitment to humble servant leadership and possessesa heart for the local church and the broader kingdom of God.
ABOUT YOU
You excel at detail-oriented tasksand building relationships.Youreaproblem-solverusingforesight and resourcesfulness to manage projects and people towards a common goal. You anticipate what needs to be done and take the initiative to see it through.
You engagerespectfully and humblywhen problemsor misunderstandings occur. You check assumptionsstep into hard conversations and work towardsagreeable solutions.You useyourvoice toidentifyinconsistencies andto keep the team/leaderaccountable.Youcanguard confidentiality.
While you could work anywhere using your gifts for Gods Kingdom gives you the most joy and fulfillment and seeing the Gospel message advanced and lived out in peoples lives is of utmost importance to you.
ESSENTIAL FUNCTIONS:
Administrative:
- Manage Executive Team calendars and handle all requests for meetings appropriately.
- Help create agendasandmeetingsummaries keepingtrack of next steps decisionsandfollow-upas necessary.
- Take meeting minutes for various team and project meetings.
- Manageprojects and goals alongtimelines.
- Multiply and Protect Lead Pastor
- ShadowLeadPastor on Sundaymornings(when he speaks)and attendmidweekmeetingsalongside/forLead Pastorfor the purpose of protecting his time and focus andfollow-up.
- Manageoutside-Gracespeaking requestsand ministry collaborations.
- PostPoemaweekly.
- Assist Executive Pastor tocoordinate and manage staff meetings and retreats.
- Research and book travel arrangements for ministry meetings/retreatsand conferences.
- Researchvarious topicsas needed for key projects and initiatives orderingbookssuppliesand other materialswhenneeded.
- Provide executive summaries for webinars podcasts and other virtual recordingswhen needed.
- Manage expenses receipts mileage and reimbursements as needed orrequested.
- Arrange hospitality forexecutive-levelmeetings.
- Coordinate mealschedulesforElderteam meetings.
Communications:
- Protect the executive teams time and energy by deciding who and what comes to their attention including emails invitations and meeting requests.
- Engage other ministry leaders staff and community leaders on behalf of the Executive teamwhen necessary.
- Craft proofread and distributeexecutive-levelcommunications as needed.
COMPETENCIES
- Two years ofpreviousexperience as an Executive Assistant or equivalent is preferred.
- Project Management:establishand protect routine while engaging with new initiatives.
- Communication skills: ability to interact with all types of personalities gently respectfullyand effectivelyincluding saying no.
- Writing and Reporting Skills:ability to summarize communications and other written documents. Able to run reports and create Excel reports.
- Well organized and enjoys getting projects across the finish line.
- Coachable/Teachable
- Highly proficient with technology including Microsoft Office applications (Excel WordTeamsetc.)
- Alignment with Grace Community Churchs theological convictions and philosophy ofministry including but not limited toGospel-centered and Emotionally HealthyDiscipleship;convictionsaroundGods vision forethnicunity.
SCHEDULE
- 2xPer Week Meet with Lead Pastor
- 2xPer Week Meet with Executive Pastor
- 1x Per Week Meet with Executive Pastor of Ministries
- 1x Per Week All SundayAMGatheringswhen Lead Pastor is speaking( 75% of the year)
- 1x Per Week Attend the weekly All Staff Meetings on Tuesday mornings
- 1x Per Week Attend the weekly All Staff Prayer Pause
- 1x Per Month Meet with Executive Team
- 1x Per Month Admin Meeting
- 1x Per Year Participate in the All-Staff Retreat typically in August
- Christmas Eve Easter Sunday Gatherings
- As Needed Initiate / attend project specific meetings
RELATIONSHIPS
- Reports to theLead Pastor andExecutivePastor
- Works in cooperation with other ministry leaders and the GCC Administrative Staffon behalf of the Executive Team.
BENEFITS
Family Health/Dental Vision Insurance /2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays/403(b) Plan with Employer Contribution and Match /Employer-Provided Life & LTD Insurance
Required Experience:
Manager
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
