Building and Property Coordinator

The Building and Property Coordinator provides comprehensive support in the management maintenance and coordination of agency property fleet vehicles facility and suite keys furniture and facilities coordination for a multi-floor state agency building housing approximately 120 on-site employees. The position ensures that all building operations assets and logistical services support agency staff effectively comply with State property management requirements and maintain a safe efficient and professional work environment. This role also supports the planning and execution of internal relocations internal meeting room set-up and facility-related projects while serving as a liaison between the agency vendors and the RSA Building Management Office.

PRIMARY DUTIES:
Property & Asset Management

1. Receive tag track distribute transfer surplus and dispose of agency property in compliance with State inventory control policies.
2. Maintain accurate inventory and participate in annual property and fleet audits.
3. Keep records of all property assets and ensure proper documentation for compliance and audits.

1. Manage a fleet of 70 vehicles including scheduling maintenance inspections repairs and ensuring policy compliance.
2. Track fuel use mileage maintenance expenditures accidents and insurance documentation.
3. Serve as the main contact for fleet vendors and coordinate all service appointments.

1. Act as liaison with the RSA Building Manager for facility maintenance repairs and service requests.
2. Coordinate internal relocations office reconfigurations and space utilization.
3. Assemble move or arrange furniture and equipment; coordinate professional movers when needed.
4. Maintain organized storage areas and respond promptly to facility issues.
5. Meeting & Event Logistics
6. Schedule and set up internal meetings and events including room preparation and audiovisual or equipment support.
7. Ensure meeting spaces are maintained in a professional and functional condition.

1. Maintain organized records for fleet property facility requests and key control.
2. Assist with data entry reports and audit documentation.
3. Manage key issuance tracking and retrieval under the supervision of the Office Manager.
4. Support records disposition activities in compliance with State retention schedules.
5. Perform other duties as assigned.

• Primarily office-based with regular physical activity (lifting up to 50 lbs).
• Occasional in-state travel for fleet management surplus delivery or training.
• Must be available to respond to facility or fleet issues as needed.

REQUIRED:

1. Four (4) years of related experience or equivalent education and experience.
2. Valid Alabama drivers license with a good driving record.
3. Knowledge of government property and fleet management procedures preferred.
4. Strong organizational recordkeeping and multitasking skills.
5. Proficiency in Microsoft Office and asset management systems.
6. Effective communication and interpersonal skills.
7. Ability to work independently follow instructions and ensure compliance with established procedures.

APPLICATION PROCEDURE:
Applications must be filed online at: complete application packet must be submitted by the posted deadline in order to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

1. Online application
2. Cover letter
3. Current resume
4. Separate list of four (4) professional references (not letters) with complete contact information
5. Unofficial or official transcripts showing degree(s) conferred and conferral dates

• All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter resume list of references and transcripts showing degree(s) and conferral dates ready to upload before you begin the application process.
• WE DO NOT ACCEPT E-MAILED APPLICATIONS.
• When you finish the online application procedure you will receive an on-screen notice that you have successfully applied. HOWEVER this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
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