Assistant Registrar for Student Records and Reporting

DePauw University is an Equal Employment Opportunity Employer: Women members of underrepresented groups and persons with disabilities are encouraged to apply. Position will remain open until filled.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Student Academic Records maintain legal names addresses and family information; process program of study changes institutional withdrawals leaves of absence and readmissions; monitor accuracy archiving and release of student academic records in accordance with FERPA and other state and federal laws.

Reporting prepare reports for the National Student Clearinghouse and Solomon requests maintain established reports for the Registrars Office and answer data requests from other university offices.

Registration Systems manage course registration appointments.

Collaborate with academic departments to process advisor assignments.

Course Catalog make yearly updates to catalog as approved by faculty and administration publish yearly pdfs for archives and VA.

Transfer Credit process transcripts from external institutions in student records.

Assist students and faculty help monitor the office email and phone; assist students with adding dropping or withdrawing from courses; advise students and faculty about registration and related topics.

Perform other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.

• Accuracy - Ability to perform work accurately and thoroughly.

• Adaptability Ability to adapt to change in the workplace.

• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.

• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.

• Communication Oral - Ability to communicate effectively with others using the spoken word.

• Communication Written - Ability to communicate in writing clearly and concisely.

• Consensus Building - Ability to bring about group solidarity to achieve a goal.

• Detail Oriented - Ability to pay attention to the minute details of a project or task.

• Diversity Oriented Ability to work effectively with people regardless of their age gender race ethnicity religion or job type.

• Interpersonal - Ability to get along well with a variety of personalities and individuals.

• Initiative - Ability of the individual to act and take steps to solve or settle an issue.

• Judgment - The ability to formulate a sound decision using the available information.

• Organized - Possessing the trait of being organized or following a systematic method of performing a task.

• Relationship Building - Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.

• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

• Technical Aptitude Ability to comprehend complex technical topics and specialized information.

SKILLS & ABILITIES

Education: Bachelors degree from an accredited university or college is preferred; Associates degree plus significant relevant work experience may be considered in lieu of bachelors degree.

Experience:

• Four years of experience in higher education and academic administration required.

• 5 years of registrar-related work experience expected.

• Experience with student information systems and support software.

• Experience with Workday Student highly valued.

Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

Computer Skills: Microsoft Office Suite specifically Word and Excel. Google applications. Box and Dynamic Forms is preferred. Workday is highly valued.

Other Requirements:

• Ability to establish and maintain effective working relationships with students faculty members staff members and other stakeholders such as parents.

• Familiarity with applicable Federal and state laws and professional standards preferred.

• Ability to maintain strict confidentiality.

• Ability to prioritize wisely.

• Ability to analyze budgetary data.

• Ability to work cooperatively and independently.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

O (Occasionally)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

Speak

F (Frequently)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

O (Occasionally)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

O (Occasionally)

26-40 lbs

O (Occasionally)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5 hrs/day)

Other Physical Requirements

• Vision (Near Distance Peripheral Depth Perception)

• Hearing (Auditory perception or audition)

WORK ENVIRONMENT

Normal office environment.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant intellectual and creative lives for students and for ourselves. Principles of collaboration respect for each other diversity freedom of expression accountability and service guide the daily decisions and interactions across campus.

DePauw University in affirmation of its commitment to excellence endeavors to provide equal opportunity for all individuals in its hiring promotion compensation and admission procedures. Institutional decisions regarding hiring promotion compensation and admission will be based upon a persons qualifications and/or performance without regard to race color creed religion national origin sexual orientation disability age gender gender identity or gender expression except where religion gender or national origin is a bona fide occupational qualification.

DePauw Universitys goals and commitments are best served if the institution reflects the diversity of our society; hence DePauw seeks diversity in all areas and levels of employment and abides by all local state and federal regulations concerning equal employment opportunities. The University admits hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical dental and vision insurance. Basic Life insurance Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their voluntary benefitsTuition Remission and Exchange as well as Relocation Allowance are also employee benefits. Seethe Benefits Hub.

All employees may participate in the retirement savings plan as well as employee discounts and access to University resources.

At DePauw we recognize that our employees need to balance work and home. Please refer to University Policies forVacation TimePersonal Time(hourly)andSick Timepolicies in theEmployee Handbookfor more information on these and other benefits. When you need support theCigna Employee Assistancebenefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park including walking and biking trails
• Personal duplicating and printing discounts

EEO is the law. Click here for more information.