Administrative Program Specialist A (Administration)

Office of Administration Fiscal & Budget

The Office of Administration (OAD) supports the effective operation of the Department by managing accounting budget control procurement contract management strategic planning and personnel management. The Office ensures fiscal responsibility workforce development regulatory compliance and modernization of administrative systems to enhance operational efficiency and transparency.

OAD delivers financial management HR IT procurement and strategic planning across the department ensuring that technical offices can focus on their regulatory work. It manages the Natural Resources Trust Authority (NRTA) which oversees financial assurance and bonding programs for site restoration orphan wells and environmental liabilities.

This Administrative Program Specialist A position is responsible for performing professional level administrative duties for the Department of Conservation & Energy (C&E) - Fiscal & Budget Division focusing on answering screening and dispatching all Department phone calls mail operations and assisting the Administrative Program Director 2 when needed.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

Duties include but are not limited to the following:

• Develops and enforces standard operating procedures to streamline office workflows and ensure consistent administrative support.

• Manages front-office operations including multi-line phone systems call screening and dispatching greeting visitors and coordinating daily communications.

• Maintains compliance with state and federal regulations by organizing auditing and overseeing record-keeping and document storage systems for the Fiscal & Budget Division.

• Supports department-wide procurement by processing transactions in accordance with state laws assisting with purchasing needs and resolving routine and non-routine procurement issues.

• Trains and assists agency personnel on proper procurement methods and related responsibilities.

• Handles daily operational tasks such as managing all incoming and outgoing mail services and contributing to special projects research reports and other assigned duties.

Position-Specific Details:

Appointment Type: Probational

Work Schedule: Work hours are flexible.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Human Resources

Department of Conservation & Energy

PO Box 94396

Baton Rouge LA 70804-9396

Email: