Finance and Operations Officer

Title: Finance and Operations Officer

Location: Mbabane Eswatini

Reports to: Country Representative Eswatini with a dotted reporting line to the Project Operations Support Team Lead based in Kenya.

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We are seeking a qualified highly resourceful and dynamic Finance and Operations Officer to coordinate administrative and financial support services for the implementation of EGPAFs program strategies in Eswatini. The Finance and Operations Officer will work closely with the Project Operations Support Team based in Kenya to provide effective and efficient support to the Eswatini program.

No two days are alike at EGPAF but what can you expect as a Finance and Operations Officer

Financial

• Coordinate collection of vendor invoices verifying that information and supporting documentation is timely accurate complete and in compliance with EGPAFs financial policies to facilitate the payment process.
• Disburse travel advances and reconcile staff advance accounts.
• Assists the Country Representative in the maintenance of an efficient filing and recording of financial and administrative files.
• Daily posting of all transactions in QuickBooks and ensuring consistency accuracy and completeness of such transactions.
• Work on key finance end-of-month KPIs to ensure the Country Office meets all HQ reporting deadlines for QuickBooks closing.
• Support of both internal and external audit.
• Focal finance representative in the Country office.
• Supporting budget monitoring in close liaison with the Project Operations Support Team perform bank-related activities; cashing checks delivering communications reconciliations etc.
• Assist with uploading of payments on the online banking platform.
• Support in the payments of participants and other beneficiaries.
• Respond to routine queries on the status of payments requests for general information and other budgetary issues.
• Maintain stock records for stationery and supplies for the office working with suppliers verifying receipt of supplies and requisitioning in line with office procedures.
• Maintain and update spreadsheets and databases for internal expenditure control purposes.
• Prepare regular financial reports.
• Act as the petty cash manager.
• Coordinate any country-related Tax and statutory tasks such as filing returns.
• Provide vendor and contract management.
• Conduct risk management tasks.
• Conduct training and capacity building for staff members on financial procedures.

Administration

Coordinate all administrative and secretarial support services for the implementation of EGPAFs program strategies

• Assist with effective management of day-to-day operations of the office.
• Receive visitors to the office with a high standard of courtesy and hospitality and direct them appropriately.
• Oversee the organization of internal and external meetings and events as directed which may include setting up of rooms/venues arranging catering and refreshments ensuring the necessary equipment and materials are in place and functioning.
• Record minutes of staff meetings and circulate them amongst the staff and meeting attendees.
• Assist in documentation and archiving of program documents records and reports in line with EGPAFs requirements.
• Review outgoing correspondence for accuracy (address attachments etc.) and conformance with formal formatting procedures and special instructions prior to dispatch.
• Oversees the arrangement of travel logistics for staff consultants and training participants including hotel reservations and where required airport and hotel pick-ups.
• Oversee the facilitation of retirement of trips for program staff and non-EGPAF staff where required.
• Develop and maintain an updated address book of all key partners and stakeholders.

Other duties include:

• Oversee country fleet management responsibilities as per the global manual.
• Oversee the countrys Inventory management responsibilities as per the global procedures.

Any other duties as needful.

Qualifications :

To be successful you will have:

• Bachelors Degree in business studies or any other related field.
• 2-3 years relevant experience.
• Experience with automated accounting systems and MS Office Suite.
• Experience in QuickBooks
• Experience managing procurements and tracking inventory coordinating travel and logistics and working in a fast-paced environment with multi-tasking and deadlines.
• Excellent analytical thinking with the ability to detect and report inconsistencies.

Additional Information :

As a global multinational and multicultural organization EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of ethnicity religion and addition to country law requirements EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment please contact our hotline by phone (US: dial toll free ; all other countries: call collect ) or online (English: all other languages: a global multinational and multicultural organization EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity color religion sex (including pregnancy gender identity gender expression and sexual orientation) national origin age disability or addition to country law requirements EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee please contact our hotline by phone (US: dial toll free ; all other countries: collect ) or online ( Work :

No

Employment Type :

Full-time