Upper School Administrative Assistant

Buffalo, WY - USA

Yearly Salary: $ 40000 - 50000

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

TITLE

DEPARTMENT

REPORTS TO

HOURS

CONTRACT YEAR

Upper School Administrative Assistant

Administrative

Upper School

Head of Upper School

7:30am-4pm M-Th

7:30am-3:30pm F

July 1 June 30

Full Time

Non Exempt

POSITION SUMMARY

Provides receptionist and switchboard support for Nichols and performs various clerical and secretarial duties for Head of Upper School.

DUTIES:

Oversee and record daily attendance (throughout the day) and communicate morning and end-of-day attendance. Contact all families of any students who are absent.
Answer and direct incoming calls to Nichols Upper School campus and staff providing general information and taking messages as necessary.

Responsible for admitting visitors/students to Mitchell Hall through the main entrance of Mitchell Hall.
Provide all visitors with a friendly professional greeting exemplifying Nichols commitment to quality and excellence.
Direct visitors to the proper offices.
Greet all late students signing late slips for them.
Maintain sign-in/sign-out sheets for attendance ensuring that all late arrivals and early dismissals require permission from a parent or guardian.
Create daily Green Sheet.
Oversee cleanliness of the reception area and ensure current Nichols collateral is present for visitor reading.
Provide secretarial support to the Head of the Upper School and the Dean of Students.
Help coordinate the Driver Ed program including creating rosters for the DMV and Certificates of Completion for students and keeping the program current with the DMV.
Process working papers as requested.
Assist in coordinating Parents Go-to-School Night.
Organize Faculty Planner including FPAC seating for students and locker assignments for all Upper School students.
Assist in coordinating Upper School Class/Awards Day including collecting and wrapping prize books.
Assist in the planning and coordination of the Upper School Commencement ceremony including ordering diplomas.
Record and change phone messages according to holidays summer snow days etc.
Compile BEDS Report yearly for the State Education Department and complete the students by district portion.
Willingly perform any other miscellaneous duties as requested by the Upper School Head and on occasion the Head of School.
Create and sell prom tickets and keep an accurate list of all those attending.
Any additional duties as assigned.

SKILLS AND QUALIFICATIONS:

2 years minimum receptionist and switchboard experience
Typing and computer proficiency required
Possess the ability to project a professional friendly and positive attitude
Communicate in a clear and articulate manner

TITLEDEPARTMENTREPORTS TOHOURSCONTRACT YEARUpper School Administrative AssistantAdministrativeUpper SchoolHead of Upper School7:30am-4pm M-Th7:30am-3:30pm FJuly 1 June 30Full TimeNon ExemptPOSITION SUMMARYProvides receptionist and switchboard support for Nichols and performs various clerical and se...

TITLE

DEPARTMENT

REPORTS TO

HOURS

CONTRACT YEAR

Upper School Administrative Assistant

Administrative

Upper School

Head of Upper School

7:30am-4pm M-Th

7:30am-3:30pm F

July 1 June 30

Full Time

Non Exempt

POSITION SUMMARY

Provides receptionist and switchboard support for Nichols and performs various clerical and secretarial duties for Head of Upper School.

DUTIES:

Oversee and record daily attendance (throughout the day) and communicate morning and end-of-day attendance. Contact all families of any students who are absent.
Answer and direct incoming calls to Nichols Upper School campus and staff providing general information and taking messages as necessary.

Responsible for admitting visitors/students to Mitchell Hall through the main entrance of Mitchell Hall.
Provide all visitors with a friendly professional greeting exemplifying Nichols commitment to quality and excellence.
Direct visitors to the proper offices.
Greet all late students signing late slips for them.
Maintain sign-in/sign-out sheets for attendance ensuring that all late arrivals and early dismissals require permission from a parent or guardian.
Create daily Green Sheet.
Oversee cleanliness of the reception area and ensure current Nichols collateral is present for visitor reading.
Provide secretarial support to the Head of the Upper School and the Dean of Students.
Help coordinate the Driver Ed program including creating rosters for the DMV and Certificates of Completion for students and keeping the program current with the DMV.
Process working papers as requested.
Assist in coordinating Parents Go-to-School Night.
Organize Faculty Planner including FPAC seating for students and locker assignments for all Upper School students.
Assist in coordinating Upper School Class/Awards Day including collecting and wrapping prize books.
Assist in the planning and coordination of the Upper School Commencement ceremony including ordering diplomas.
Record and change phone messages according to holidays summer snow days etc.
Compile BEDS Report yearly for the State Education Department and complete the students by district portion.
Willingly perform any other miscellaneous duties as requested by the Upper School Head and on occasion the Head of School.
Create and sell prom tickets and keep an accurate list of all those attending.
Any additional duties as assigned.