Senior Account Clerk- Human Rights Commission (1632)

INTRODUCTION

Under general supervision of the CFO the Senior Account Clerk performs difficult bookkeeping and financial record-keeping activities within established procedures and systems. The position prepares reviews posts adjusts and reconciles accounting entries; verifies the correctness of accounting documents; supports invoice intake and payment processing; assists Program staff in aligning supporting documentation to grant and contract requirements; responds to routine inquiries; organizes source documents; uses automated accounting and spreadsheet tools; and performs related duties as required. The incumbent may act as a lead worker for a small clerical staff on specific tasks.

WHAT YOULL BE DOING

You will perform varied accounting and financial transaction work in support of HRCs fiscal operations. Day-to-day activities include receiving and reviewing invoices preparing payment vouchers maintaining subsidiary ledgers coordinating with Programs to obtain required backup and assisting with reconciliations and reports to help ensure timely and accurate payments and records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Record-Keeping & Posting

• Prepares posts adjusts and balances entries to subsidiary ledgers; reconciles account discrepancies by reviewing source documents and system records.
• Verifies the correctness of accounting documents by checking calculations coding and approvals against established procedures.
• Organizes and files source documents according to accepted practice and retention standards.

Invoice Intake & Payment Processing

• Receives vendor and subrecipient invoices; reviews for completeness correct coding available funding and required supporting documentation.
• Prepares payment documents (e.g. vouchers journal entries encumbrance adjustments) and routes for approval in PeopleSoft Financials and related tools.
• Tracks invoice status from receipt to payment; follows up with vendors and staff to resolve routine holds errors or missing documentation.
• Calculates encumbered balances of blanket and contract purchase orders to confirm funds availability prior to payment.

Program Coordination & Customer Service

• Assists Program staff in aligning invoice backup to grant/contract terms and HRC invoice guidelines (e.g. timesheets proof of payment receipts deliverable confirmations).
• Responds to routine inquiries from internal staff vendors and the public regarding account status payments and balances by extracting and summarizing information from documents and systems.
• Makes regular contacts with departmental personnel and outside organizations in connection with accounting and financial operations.

Reconciliation & Reporting

• Assists with reconciling bank statements and revolving fund balances.
• Identifies routine discrepancies between departmental records and City systems and elevates items requiring correction.
• Prepares basic financial schedules and reports using spreadsheet programs (e.g. Excel/CSV).

Systems & Tools

• Performs tasks using automated accounting systems databases spreadsheets word processing and document management tools (e.g. PeopleSoft Financials OCR/workflow applications).

Other

• Assists in compiling financial data for fiscal reporting and audit requests.
• Performs related duties as required; may provide task guidance to a small clerical staff on specific assignments.

Qualifications :

MINIMUM QUALIFICATIONS

Eighteen (18) months (equivalent to 3000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records deposits expenditures allocations) bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts

Substitution of Experience:

15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

DESIRABLE QUALIFICATIONS

• At least one (1) year of experience using PeopleSoft Financials to process procurement and payment transactions (invoice receipt voucher preparation and fund-source verification against purchase orders).
• Working knowledge of City purchasing and payment practices related to bid/term releases sole source justification Prop Q and restricted-state compliance.
• Experience coordinating invoice backup with program/contract teams (e.g. verifying deliverables attendance logs timesheets and proof of payment).
• Proficiency with Microsoft Office (especially Excel and Outlook) and experience with electronic document management/OCR tools (e.g. ReadSoft) electronic asset systems (EAMS) or ticketing/communication systems (e.g. Service Manager).
• Attention to detail and flexibility during peak financial periods; strong organization and follow-through.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at Falsifying ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility disqualification or may lead to lower scores. The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process. The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring

Additional Information :

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit  begin the application process.

• Select the Apply Now button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and therefore it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses (@ @ @ @ @ @ @ @ @ @ @ @ @ @ and @).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process please send your inquires to Nikki Chew Sr. HR Consultant at .

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time