Programme Assistant

HOW TO APPLY
To apply visit the recruitment website at Jobs at FAO and complete your online profile. Once completed please apply and submit your application withlanguage certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE ILE LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future as appropriate
Incomplete applications will not be considered

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the recruitment portal will be considered

Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

The post is located in the Programme and Budget Support Unit Office of the Deputy Director-Generalin Rome Italy.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational units programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to the Programme Support Officer and receives guidance from higher graded Programme Assistants.
He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization providing routine administrative and financial services.

Key Functions/Results

Collect and compile data on programme and or project activities to support reporting and delivery.
Initiate and follow up on administrative and financial actions related to staff management affiliate workforce support travel payments etc.
Review and prepare routine documentation and correspondence related to assigned procurement actions.
Provide information on programme and/or project expenditures and status of programme and /or project budget.
Process format and proof-read reports documents publications and correspondence related to the work of the unit from draft texts.
Review and direct correspondence calls and queries to appropriate contacts; provide background information; respond to routine enquiries.
Make arrangements for meetings seminars and events: implement logistics prepare correspondence compile and distribute documents make administrative arrangements.
Perform other duties as required.

Impact Of Work

The incumbents work impacts on the timely and efficient delivery of the immediate work units programme.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Three years of relevant experience in financial and/or administrative support work.
Languages: Working knowledge (proficiency - level C) of English.
IT Skills Good knowledge of the MS Office applications Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. Commuting distance means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

Results Focus
Teamwork
Communication
Building effective relationships
Knowledge Sharing and Continuous Improvement

Technical Skills

Good knowledge of corporate information systems.
Good knowledge of common administrative and financial rules and regulations.
Good knowledge of communication and documentation standards.
Familiarity with Project Cycle procedures.
Knowledge of HR and NSHR administrative processes.

Desirable Qualifications And Skills

Intermediate knowledge (intermediate proficiency - level B) of one of the other official languages of the Organization (Arabic Chinese French Russian or Spanish).
Ability to prioritize tasks.
Ability to maintain confidentiality on sensitive matters.

FAO staff are expectedto adhereto FAO Values of Commitment to FAO

Respect for All and Integrity and Transparency

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application interview processing)
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
General Service Staff are recruited locally. To be eligible for this position candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the distance means the distance within which staff members can travel daily between their place of work and their residence.
No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
For additional information visit the FAO employment website: competitive compensation and benefits package is offered. For information on UN salaries allowances and benefits click on the following link: